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Virtual solutions for professional service industries

Professional services consultants and providers, like lawyers, real estate agents, doctors, tax/finance professionals, consultants, and traveling entrepreneurs have to wear many hats throughout their workdays.

Do you struggle to find time for any of these priorities?

  • Reception tasks like scheduling appointments, customer intake and order processing
  • Calendar management
  • Follow-up calls with potential clients and customers
  • Securing a fully-furnished, professional meeting space for your next meeting
  • Marketing and developing your existing customer base
  • Modern Business/Mailing Address for a fraction of the traditional cost

Get on-demand office services and virtual office space tailored to your exact needs and budget.

When you don’t have to worry about where you’ll work, doing business is simpler. When you don’t need to hire reliable staff members for support it frees up time to run your company more effectively. As a local extension of your team, our goal is to help you do better business, no headaches included.

We're an indispensable resource for modern businesses, and every solution we offer is custom designed to help you optimize and grow your business.

Getting the most out of virtual office services is simple and straightforward, too. All you have to do is contact Intelligent Office to get started. Find your nearest location.

Benefits of Intelligent Office’s Approach:

Save Money. With virtual office services, you only pay for what you need, when you need it. That means your overhead stays low, your productivity skyrockets, and life gets a whole lot easier.

A One-Stop-Shop. Administrative assistance, customer support, accounting… whatever you need help with, we’ve got it covered. There’s no need to screen and hire additional employees for the specialized help you need.

Get More Headspace. Officing intelligently gives you office space (if you need it) and headspace. When you utilize an Intelligent Assistant you’ll have more time to focus on the most important business tasks on your to-do list.

Local Support & Guidance. Having a skilled, local extension of your team streamlines business growth. Networking with other professionals in your area will give you an extra boost of motivation and inspiration.

Custom Solutions. One size doesn’t fit all. The virtual office services you’ll receive are fully customized to you and your company. We learn your exact needs, match them with our resources, and help you succeed. Our business consultants will dive deep into your business to ensure your services are fully customized to you and your company

Run your business. We’ll handle the rest.

Whatever you need, there’s a solution your business has been craving.

Virtual Office Space Why bother with a traditional commercial office lease? Virtual office spaces are an affordable option for your professional services business.

More about Virtual Office Space

Executive Office Suites You can have a professional office experience without long-term leases, maintenance, and stress. You and your clients will be equally impressed.

More about EXECUTIVE OFFICE SUITES

Conference and Meeting Room Rentals When you need to gather a small or large group, we have the perfect, professional space for your needs.

More about MEETING ROOM RENTALS

Virtual Office Services (Administrative, Communications, Business Development Support, now On Demand) Phone answering services, administrative support, scheduling, new customer capture, order processing ... no matter the task, there’s a reliable virtual assistant (or as we call them, Intelligent Assistants) who can help.

More about VIRTUAL OFFICE SERVICES

Customized Support Solutions Do you need something else that hasn’t been mentioned? All of our solutions are fully customized, so you only pay for what you use. Get in touch today and we’ll get you set up.

Get a Quote

Success is contagious — get inspired by other professional service providers

Sometimes you need to see solutions working for others before you know they’ll work for you. Here’s how Intelligent Office has supported other businesses in the Professional Services industry

PROFESSIONAL SERVICES

Company Overview: A local law firm has been in business for 7 years and specializes in estate planning, probate & trust administration, real estate community association law and business planning.
Services Supporting PROFESSIONAL SERVICES :
Serviced Offices
Phone Answering
Meeting Room Rental
Results:

6,000

Calls Answered

Intelligent Office answered over 6,000 calls for the business, notarized and witnessed for several of their transactions, provided the business a professional atmosphere for their clients and a prestigious location and mailing address.The attorney has a wonderful relationship with Intelligent Office. He buys us lunch to show his gratitude, is always involved in our networking meetings, and even brings his newborn twins into the office for us to see.

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TRADE

Company Overview: Home Inspector
Services Supporting TRADE:
Virtual Assistant
Phone Answering
Results:

500+

Appointments Scheduled

With our virtual assistant services the client did not miss any calls which would cause them to lose business. They focus on the inspections and reports while Intelligent Office handled scheduling the inspections, confirmations and made outbound calls to the realtors.

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RETAIL

Company Overview: Online Retailer
Services Supporting RETAIL:
Virtual Assistant
Phone Answering
Results:

10,000+

Orders Placed

10,000+

Calls Answered

Intelligent Office services provide a real live person on the other end of the phone when people have questions about the retailer’s products and shipping process. The caller doesn’t have to leave a voicemail or go through several different prompts just to ask a question or place an order. Average call is 6 minutes.

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MEDICAL

Company Overview: Neurologist, Ophthalmologist and Optometrist
Services Supporting MEDICAL:
Virtual Assistant
Results:

17,000

Calls Answered

2000+

Appointments Scheduled

Intelligent Office is a tremendous help to this medical provider as they have many patients and few technicians to help during their visits. Intelligent Office provides scheduling assistance so they do not miss potential appointments and are able to service all the patients in the office simultaneously. We are HIPAA certified to take patients’ information pertaining to scheduling their appointments. We send notes VIA “Caretracker,” their scheduling portal, to various Doctors and technicians regarding prescription refills and patient questions. Provide directions to callers looking for the office. Answer basic questions pertaining to appointment lengths, types of insurance accepted, and pricing.

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SERVICES PROFESSIONNELS

Company Overview: Un cabinet d'avocats local est en affaires depuis 7 ans et se spécialise dans la planification successorale, l'administration des successions et fiducies, le droit des associations communautaires immobilières et la planification d'entreprise.
Services Supporting SERVICES PROFESSIONNELS:
Results:

6,000

Appels Répondus

Intelligent Office a répondu à plus de 6 000 appels pour l'entreprise, a notarié et a été témoin de plusieurs de leurs transactions, a fourni à l'entreprise une atmosphère professionnelle pour ses clients et un emplacement prestigieux et une adresse postale. L'avocat a une relation merveilleuse avec Intelligent Office. Il nous achète le déjeuner pour montrer sa gratitude, est toujours impliqué dans nos réunions de réseautage, et apporte même ses jumeaux nouveau-nés dans le bureau pour que nous puissions les voir.

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COMMERCE

Company Overview: Inspecteur de maison
Services Supporting COMMERCE:
Results:

500+

Planifier des rendez-vous

Avec nos services d'assistant virtuel, le client n'a manqué aucun appel, ce qui lui aurait fait perdre des clients. Il se concentre sur les inspections et les rapports pendant qu'Intelligent Office s'occupe de planifier des inspections, des confirmations et de faire des appels sortants aux agents immobiliers.

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VENTE AU DÉTAIL

Company Overview: Détaillant en ligne
Services Supporting VENTE AU DÉTAIL:
Results:

10,000+

Commandes placées

10,000+

Appels répondus

Les services d'Intelligent Office vous permet d'avoir une vraie personne à l'autre bout du fil lorsque les gens ont des questions sur les produits et le processus d'expédition du détaillant. L'appelant n'est pas obligé de laisser un message vocal ou de répondre à plusieurs questions différentes simplement pour poser une question ou passer une commande. L'appel moyen est de 6 minutes.

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MÉDICAL

Company Overview: Neurologiste, Ophtalmologiste et Optométriste
Services Supporting MÉDICAL:
Results:

17,000

Appels répondus

2000+

Planifier des rendez-vous

Intelligent Office est une aide précieuse pour ce fournisseur de soins médicaux car ils ont beaucoup de patients et peu de techniciens pour les aider lors de leurs visites. Intelligent Office fournit une aide à la planification afin de ne pas manquer les rendez-vous potentiels et de pouvoir traiter simultanément tous les patients du bureau. Nous sommes certifiés HIPAA pour prendre l'information des patients concernant la planification de leurs rendez-vous. Nous envoyons des notes VIA "Caretracker", leur portail de planification, à divers médecins et techniciens concernant les recharges de prescription et les questions des patients. Fournir des instructions aux appelants qui sont à la recherche du bureau. Répondre aux questions de base concernant la durée des rendez-vous, les types d'assurance acceptés et les prix.

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Intelligent Office University (IOU)

Welcome to our smart business resource center. Today you learned that any business can be successful with the right support, and Intelligent Office University (IOU) is another resource that can make running your business easy and, yes, even enjoyable.

Get ready to take notes, and have a look at the blog posts, white papers, and other resources from Intelligent Office, your local business partner.

BUSINESS DECISIONS

Executive Office Suites: Having a Professional Space on a Tight Budget

Working from home or a coffee shop can save businesses money, but what happens when a business owner need to have...

Read More>
White paper

Virtual Office for Legal Professionals

Law firms (large and small) and solo legal practitioners alike can use virtual office services and spaces to run their entire legal...

Read More>
Taxes

How Legal Professionals Use Virtual Office Services to Get a Leg Up

Many small businesses, particularly service-oriented businesses that don’t require a store-front to sell physical...

Read More>