Workspaces

Office Space

Private and productive office space

Meeting Rooms

Private offices and meeting rooms on-demand

Services

Virtual Address

Send and receive mail in prestigious office locations

Phone Answering

Every call answered. An extension of your team

Virtual Assistant

Someone you can count on for your administrative needs

Free Services

30 Days FREE Trial - Pick One Service

Choose from Appointment Scheduling, Business Identity, Virtual Smart Office, Conference/Meeting Rooms, live Phone Answering or Virtual Assistant. No Setup Fees. Schedule a FREE consultation today 703-752-6200

Let's Get Started
Start-Ups

When a Meeting Venue Matters

By Townes Haas   |    April 4, 2019   |    10:35 PM


Scheduling a meeting might seem like a simple task. You find an open time for both parties, put it on the calendar, and off you go. But every meeting has context, and schedulers should take that context into consideration. Location, time, invitees, room size, technology -- all of these details work together to create an appropriate setting for a meeting. Renting a meeting room at a virtual office is an easy and affordable way to check all of the boxes -- creating a neutral environment for all parties. Here are a few scenarios when a meeting venue matters.

Job Interviews

The goal of a professional interview is for the employer and the candidate to find the best fit for both parties. Sometimes we forget that the candidate is evaluating the employer just as much as the employer is evaluating the candidate. The interview setting should reflect that. A meeting room puts the employer and the candidate on equal footing, allowing both parties to assess one another from a neutral point of view. An off-site interview also limits distractions or interruptions that could occur at the employer’s office.

Negotiations

Not unlike a job interview, a negotiation meeting is meant to satisfy the objectives of all parties involved. The meeting venue is extremely important if both sides are to reach a deal. Any complications could derail a session and even put a final agreement in jeopardy. A virtual office meeting room provides a neutral setting where both parties can establish expectations and operate in good faith, avoiding any “home-court advantage” for either side.

Depositions

Attorneys often find virtual office services helpful, including meeting rooms for depositions. A deposition is a formal part of a legal trial where witnesses give oral statements under oath, but do so outside of the court room. Finding a neutral environment for these meetings is crucial as witnesses must be comfortable if they are to provide as much information as possible. The information presented in these meetings is of the utmost importance and potentially guides an attorney’s legal strategy. A neutral meeting room offers the best environment to ensure a deposition is accurate and thorough.

Remote Employees

Virtual office meeting rooms can be a valuable asset for remote employees. In the case that these employees need to meet face-to-face with a teammate or client, a meeting room environment is often preferable to a home office or public space. Virtual office meeting rooms from Intelligent Office are located in the market’s best location and highest-rated buildings. Establishing a professional meeting environment can put both parties at ease and even improve the discourse.

Meetings are designed to produce results, but without the proper meeting venue, you’re likely to fall short of those results. Virtual office meeting rooms establish a professional, cooperative environment that is most conducive to a successful meeting for all parties involved. Reserving a meeting room at Intelligent Office is easy. Contact us today to reserve a room!