Nashville
(Downtown), TN

315 Deaderick St. Suite 1550
Nashville, TN 37238

by Townes Haas
4/4/2019 10:35:34 PM


Scheduling a meeting might seem like a simple task. You find an open time for both parties, put it on the calendar, and off you go. But every meeting has context, and schedulers should take that context into consideration. Location, time, invitees, room size, technology -- all of these details work together to create an appropriate setting for a meeting. Renting a meeting room at a virtual office is an easy and affordable way to check all of the boxes -- creating a neutral environment for all parties. Here are a few scenarios when a meeting venue matters.

Job Interviews

The goal of a professional interview is for the employer and the candidate to find the best fit for both parties. Sometimes we forget that the candidate is evaluating the employer just as much as the employer is evaluating the candidate. The interview setting should reflect that. A meeting room puts the employer and the candidate on equal footing, allowing both parties to assess one another from a neutral point of view. An off-site interview also limits distractions or interruptions that could occur at the employer’s office.

Negotiations

Not unlike a job interview, a negotiation meeting is meant to satisfy the objectives of all parties involved. The meeting venue is extremely important if both sides are to reach a deal. Any complications could derail a session and even put a final agreement in jeopardy. A virtual office meeting room provides a neutral setting where both parties can establish expectations and operate in good faith, avoiding any “home-court advantage” for either side.

Depositions

Attorneys often find virtual office services helpful, including meeting rooms for depositions. A deposition is a formal part of a legal trial where witnesses give oral statements under oath, but do so outside of the court room. Finding a neutral environment for these meetings is crucial as witnesses must be comfortable if they are to provide as much information as possible. The information presented in these meetings is of the utmost importance and potentially guides an attorney’s legal strategy. A neutral meeting room offers the best environment to ensure a deposition is accurate and thorough.

Remote Employees

Virtual office meeting rooms can be a valuable asset for remote employees. In the case that these employees need to meet face-to-face with a teammate or client, a meeting room environment is often preferable to a home office or public space. Virtual office meeting rooms from Intelligent Office are located in the market’s best location and highest-rated buildings. Establishing a professional meeting environment can put both parties at ease and even improve the discourse.

Meetings are designed to produce results, but without the proper meeting venue, you’re likely to fall short of those results. Virtual office meeting rooms establish a professional, cooperative environment that is most conducive to a successful meeting for all parties involved. Reserving a meeting room at Intelligent Office is easy. Contact us today to reserve a room!

Related

Additional Resources to Help Grow your Small Business

White Paper

How Mail Services Help Entrepreneurs Succeed

In today's mobile economy, digital entrepreneurs often work from varying locations. While this can help save money and increase agility, it comes with one big drawback:

Read More >
White Paper

Virtual Assistants Provide a Competitive Edge

Countless small business owners rely on remote assistants or offsite receptionists to help with critical organizational duties. While some are content to offload simple tasks to self-employed, stay-at-home support people, others demand more comprehensive services...NULL

Read More >
White Paper

Virtual Assistants & Remote Assistants: A Comparison

While the traditional virtual assistant is likely to work from home, an executive-level virtual assistant is part of a greater brick-and-mortar presence. This fundamental difference opens the door for extensive training opportunities that broaden the professional's support capabilities.

Read More >
White Paper

Overview of Virtual Offices, Executive Suites and Co-Working Spaces

Work has changed. In an age of instant communication, cloud-based applications, and workplace versatility, the era of the traditional office culture has come to an end. Providers of virtual offices, executive suites and co-working spaces have effectively liberated the nation’s work culture, adding dynamic and energizing new choices...

Read More >
White Paper

Part 1 of 4: Introducing the SBA

For entrepreneurs and small business owners, navigating the tricky terrain of creating a sound business plan, forecasting for growth and developing an operative growth strategy can be a major challenge. Fortunately, American entrepreneurs and operators have access to one of the most effective resources in the worldwide market...

Read More >
White Paper

Part 2 of 4: Starting a Small Business

Navigating the complex terrain of creating a sound business plan, forecasting for growth and developing an operative growth strategy can be a challenge for entrepreneurs and small business owners. Fortunately, American entrepreneurs have access to one of the most effective resources in the world via the Small Business Administration (SBA).
... Click to read more

Read More >
White Paper

Part 3 of 4: Managing a Small Business

Congratulations! You have gotten your small business up and running. Now what? This part of our four-part series on leveraging the Small Business Administration to help you launch and manage a small business will focus on the operational aspects of running a business. Whether you need leadership strategies, day-to-day decision making skills
... Click to read more

Read More >
White Paper

Part 4 of 4: Marketing, Sales and Contracting

Understanding marketing and sales as well as the technical complexity of our Internet-driven society gives entrepreneurs a distinct advantage over the competition. This final segment of our four-part report will take a deeper dive into the logistics and philosophy of marketing and sales and their impact on your business success.
... Click to read more

Read More >
White Paper

DIY Marketing Tools

If a business isn’t marketing, its potential customers are not finding it. Small to medium size businesses often struggle with spending hundreds of thousands of dollars on marketing. New DIY marketing tools, however, have eliminated the need to spend astronomical amounts on online and traditional marketing. These tools
... Click to read more

Read More >
White Paper

Virtual Office for Legal Professionals

Law firms (large and small) and solo legal practitioners alike can use virtual office services and spaces to run their entire legal operations or as a supplement to a home office or traditional brick-and-mortar offices. Virtual office services can be particularly useful during trial preparation
... Click to read more

Read More >
White Paper

Finance & Tax Professionals

Finance and tax professionals, whether they work solo or as part of a larger firm, can use virtual office spaces and services to stay on top of their workloads, especially during the busy tax season. Professional virtual office spaces can be particularly useful when back-to-back client meetings are necessary...

Read More >
White Paper

Traveling Entrepreneur

As business people and entrepreneurs continually strive to grow their business, doing so frequently involves traveling around the country to attend networking or tradeshow events, meeting clients and prospects on their own turf, and getting some face-time with colleagues, contractors or employees who may operate in a remote location. Preparation
... Click to read more

Read More >
White Paper

Virtual Office Eguide

Have you ever wondered why some small businesses are successful and others are not and what do these successful companies do to gain an edge over their competition? Through our years of experience
... Click to read more

Read More >