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Cloud Storage Tips for Small Business

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By Townes Haas   |    September 9, 2016   |    11:51 AM

Throughout the country, countless businesses face data challenges related to sharing, security, storage and redundancies. Unfortunately, too many are held back by razor-thin budgets and what they perceive as narrow options. With cloud storage, both large and small businesses enjoy practical, cost-effect solutions for data storage and seamless sharing.

Why it's So Popular

From cost savings to scalability to freedom from day-to-day management, cloud storage makes data sharing and storage much easier. Among the benefits include:

  • Ease of Access: With cloud storage, employees are able to access data remotely via the Internet, whenever and wherever they need it.

  • Remote Redundancies: Cloud-based storage allows businesses to safely backup data off-site, where it will be safe from local natural disasters, theft and hardware failure.

  • Intuitive: Most cloud storage platforms are very easy to use. With a few mouse clicks, users can store, share and restore lost data.

  • Automation: Many cloud services offer continuous data backup, which occurs in the background without any extra commitment from your busy staff.

  • Bandwidth: Instead of sending attachments to individuals, users can send a short link to the data file.

  • Cost-effective: With limited budgets, small businesses require affordable ways to safely store and share data. The vast majority of small businesses are financially incapable of operating remote servers that duplicate files automatically. Cloud storage providers offer affordable monthly plans without the need for pricey hardware or IT support.

What Are the Drawbacks?

A godsend to many, cloud storage does have a few disadvantages, including:

  • Accessibility: You cannot access any of your stored files without an Internet connection.

  • Support: Some providers offer limited customer support.

  • Data Security: Some small business owners worry about entrusting data to workers who may inadvertently or intentionally share information with a third party.

  • Bandwidth: Some providers put caps on bandwidth allowances and charge extra for overages.

Is it Right for My Business?

Since every business is different, there's no one-size-fits-all recommendation for cloud adoption. While some enterprises regard it as a critical part of their operational structure, others opt for a more conservative approach. When considering cloud storage, focus on targeting the right provider for your specific budget, sharing needs and unique security concerns. As with most things, research is critical. Always thoroughly vet a provider and ask plenty of questions before signing up.

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