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Every Real Estate Agent Needs a Virtual Assistant, Here's Why

By Brian Farris   |    August 13, 2020   |    11:33 AM

How to Use a Virtual Assistant to Grow Your Real Estate Empire

Virtual assistants can help busy real estate agents get more done in less time. But, if you’ve never worked with one before, you likely have questions about what they can do, how to train a VA and more.

If you're an agent interested in hiring a VA, read on to learn why it can be a great move for your business, plus practical tips on how to get the most out of this business relationship.

Hate admin tasks? Hand them over to your virtual assistant

In theory, things like data entry and appointment scheduling shouldn’t take up too much of your time. The reality is a different story, though. The time it takes to complete all of your administrative tasks can feel like death by a thousand paper cuts. 

Imagine how much extra time you would gain if you could delegate things like:

  • Scheduling meetings with buyers and sellers
  • General calendar management
  • Answering inbound phone calls and emails from prospects and current clients
  • Data entry
  • Follow-ups with leads
  • Coordinating and updating listing presentations
  • Transaction management
  • Research on buyer and seller leads
  • CRM updates
  • Management of your social media accounts
  • Asking happy clients for reviews and testimonials, then publishing them on your website
  • General website updates
  • Ordering office supplies
  • Sending out holiday cards 
  • Sending gifts to clients after a real estate transaction

A good VA can take those tasks off your plate, so you can focus on your core competencies (like prospecting for new real estate business). 

A skilled VA can help real estate agents increase their income

How would you like to double or triple your current income? It’s entirely possible when you delegate tasks like the ones listed above.

An increase in productivity generally results in an increase in income, especially if you use the time you’ve saved to focus on tasks like prospecting and networking.

It isn’t all about income, though

A virtual assistant can free up more time for more work, but they can also help busy agents achieve a healthier work-life balance.

If you’ve ever missed an important event due to work or lost sleep because of a never-ending to-do list, consider hiring a VA. They’ll make sure things are running smoothly while you’re out living your best life.

Training a virtual assistant is easier than most real estate agents realize

There’s no way around it: Training a new team member takes time. However, training a VA takes far less time than you might expect. 

That’s because the virtual assistants that are employed by professional service providers (like Intelligent Office) are already trained. You can even request a VA who has experience in the real estate industry. 

You’ll still have to train your new VA on the specifics of your business, but onboarding will be much easier. To make sure you spend as little time as possible on training, look for a virtual services provider that streamlines the process. For example, Intelligent Office has an easy-to-use portal where members can seamlessly share training information with their assistant.
If you aren’t sure how to go about training a VA and would like to learn more, this article on How to Train Your Virtual Assistant has eight ideas you can implement. As you read, you just might realize that hiring a VA is an accessible and affordable way to grow your real estate empire.