Austin, TX

401 Congress Avenue Suite 1540
Austin, TX 78701

by Townes Haas
2/2/2016 2:03:54 PM

A Virtual Assistant to Solve Your Delegation Challenges

One of the most important parts of running a small business is keeping your eye on the big picture. But between supervising operations, keeping up with inventory and monitoring the books, most entrepreneurs can get bogged down in day-to-day activities instead of focusing on strategic initiatives and planning for growth. At the same time, many small businesses have not yet grown large enough to afford an entrepreneur the luxury of a secretary or an administrative assistant. That’s why virtual assistants offer the perfect solution to the delegation challenges faced by entrepreneurs.

Delegating frees you up to tackle the truly important aspects of your small business.

An entrepreneur at the helm of a small business should be in charge of the overall direction of a team. This person is the one looking ahead, steering the course, and making needed corrections to avoid getting off track. Let’s take a closer look at the advantages of delegating common business tasks to a highly trained, on-demand virtual assistant.

Administrative assistance: A virtual assistant can apply their skills and focus to the administrative side of a small business. They can input information into your inventory databases and accounting software, take care of virtual paperwork and other cumbersome duties. They can also make entrepreneurs’ busy lives easier by serving as personal administrative assistants, handling deliveries, gifts, tickets and other concierge-type services.

Marketing: This is the area where a virtual assistant from Intelligent Office can provide all the technological flourishes and personal touches that not only drive business to your small business but help you build brand loyalty in your community. Virtual assistants can manage your small business’s social media, craft solid content for your website or blog, create videos and fliers and manage advertising campaigns. There is a lot of repetitive work involved in marketing efforts that can be delegated easily. A virtual assistant can help you generate valuable content for a fraction of what your time is worth.

Sales Support: Making calls and connecting with customers is one of the most important ways that small business owners maintain their cash flow. Many entrepreneurs are professional about making contact with customers and even following up. But that method doesn’t help you reach customers who are harder to engage. For small businesses where regular personal contact helps connect customers to their brand, outreach by virtual assistants can be invaluable to help manage your sales outreach and follow-up with potential customers.

Answering the phones: For many small businesses, simply answering the phone is an essential function of daily operations. Answering the phones in a small business can easily be shifted to a virtual assistant who will politely greet the caller, take down personal details and contact information, and collect messages. For more complex questions, a virtual assistant can also easily transfer the caller to the person that is most appropriate.

Virtual assistants are better in many ways than in-house employees. They don’t require a desk, chairs, benefits or the other support structures that cost entrepreneurs lots of overhead. Virtual office providers have a qualified pool of trained and knowledgeable virtual assistants to ensure that calls are being answered and support functions essential to small business operations are being performed. For small businesses who have limited resources to hire personal staff or have the vision and foresight to streamline their offices, virtual assistants provide major benefits that can help boost growth in the future.



Additional Resources to Help Grow your Small Business

White Paper

How Mail Services Help Entrepreneurs Succeed

In today's mobile economy, digital entrepreneurs often work from varying locations. While this can help save money and increase agility, it comes with one big drawback:

Read More >
White Paper

Virtual Assistants Provide a Competitive Edge

Countless small business owners rely on remote assistants or offsite receptionists to help with critical organizational duties. While some are content to offload simple tasks to self-employed, stay-at-home support people, others demand more comprehensive services...NULL

Read More >
White Paper

Virtual Assistants & Remote Assistants: A Comparison

While the traditional virtual assistant is likely to work from home, an executive-level virtual assistant is part of a greater brick-and-mortar presence. This fundamental difference opens the door for extensive training opportunities that broaden the professional's support capabilities.

Read More >
White Paper

Overview of Virtual Offices, Executive Suites and Co-Working Spaces

Work has changed. In an age of instant communication, cloud-based applications, and workplace versatility, the era of the traditional office culture has come to an end. Providers of virtual offices, executive suites and co-working spaces have effectively liberated the nation’s work culture, adding dynamic and energizing new choices...

Read More >
White Paper

Part 1 of 4: Introducing the SBA

For entrepreneurs and small business owners, navigating the tricky terrain of creating a sound business plan, forecasting for growth and developing an operative growth strategy can be a major challenge. Fortunately, American entrepreneurs and operators have access to one of the most effective resources in the worldwide market...

Read More >
White Paper

Part 2 of 4: Starting a Small Business

Navigating the complex terrain of creating a sound business plan, forecasting for growth and developing an operative growth strategy can be a challenge for entrepreneurs and small business owners. Fortunately, American entrepreneurs have access to one of the most effective resources in the world via the Small Business Administration (SBA).
... Click to read more

Read More >
White Paper

Part 3 of 4: Managing a Small Business

Congratulations! You have gotten your small business up and running. Now what? This part of our four-part series on leveraging the Small Business Administration to help you launch and manage a small business will focus on the operational aspects of running a business. Whether you need leadership strategies, day-to-day decision making skills
... Click to read more

Read More >
White Paper

Part 4 of 4: Marketing, Sales and Contracting

Understanding marketing and sales as well as the technical complexity of our Internet-driven society gives entrepreneurs a distinct advantage over the competition. This final segment of our four-part report will take a deeper dive into the logistics and philosophy of marketing and sales and their impact on your business success.
... Click to read more

Read More >
White Paper

DIY Marketing Tools

If a business isn’t marketing, its potential customers are not finding it. Small to medium size businesses often struggle with spending hundreds of thousands of dollars on marketing. New DIY marketing tools, however, have eliminated the need to spend astronomical amounts on online and traditional marketing. These tools
... Click to read more

Read More >
White Paper

Virtual Office for Legal Professionals

Law firms (large and small) and solo legal practitioners alike can use virtual office services and spaces to run their entire legal operations or as a supplement to a home office or traditional brick-and-mortar offices. Virtual office services can be particularly useful during trial preparation
... Click to read more

Read More >
White Paper

Finance & Tax Professionals

Finance and tax professionals, whether they work solo or as part of a larger firm, can use virtual office spaces and services to stay on top of their workloads, especially during the busy tax season. Professional virtual office spaces can be particularly useful when back-to-back client meetings are necessary...

Read More >
White Paper

Traveling Entrepreneur

As business people and entrepreneurs continually strive to grow their business, doing so frequently involves traveling around the country to attend networking or tradeshow events, meeting clients and prospects on their own turf, and getting some face-time with colleagues, contractors or employees who may operate in a remote location. Preparation
... Click to read more

Read More >
White Paper

Virtual Office Eguide

Have you ever wondered why some small businesses are successful and others are not and what do these successful companies do to gain an edge over their competition? Through our years of experience
... Click to read more

Read More >