Nashville
(Downtown), TN

315 Deaderick St. Suite 1550
Nashville, TN 37238

by Townes Haas
2/11/2019 10:22:17 PM

Virtual Offices 101: A Guide For First-Timers

Before you drop into a virtual office space for the first time, it’s helpful to learn a bit more about the environment. For many small business owners, working from a new space is equal parts exciting and nerve-wracking (especially if you’ve really gotten used to your home office or your favorite coffee shop.)

Today we’re going to talk about some of the things you can expect from a virtual office, but remember: Experiences vary. Different offices have vastly different amenities, services, and space configurations. That’s why it can be so helpful to team up with a provider who has multiple locations providing a relatively consistent experience, like Intelligent Office. No matter where work takes you, you know what to expect from IO.

With that in mind, here’s what you can look forward to when you chose a virtual office space from IO, from the moment you first walk through the door.

Warm greetings from professional receptionists

Every IO office is staffed with a professional receptionist, and they’re your first point of contact when coming into the office. As a first-timer, feel free to ask them any questions you have about working from a virtual office.

These smiling faces are on deck to do things like greet visitors and receive packages, but they’re also locally-based and highly-trained virtual assistants that your business can utilize. If you need some extra help, they’re available to assist your business with phone answering, filing, and so much more.

Professionally appointed office spaces

Each IO virtual office location boasts different types of office space, including:

  • Private offices
  • Executive suites
  • Meeting and conference rooms (which can be reserved on-demand, as needed)

Some professionals suspect that a virtual office is little more than a temporary pop-up shop. No matter what type of virtual office you choose, you can feel confident knowing the space will be professionally furnished and equipped with all of the office equipment you need to do business. We go above and beyond to provide more than just space — we give small business owners and professionals a space that truly reflects the needs of their businesses.

To learn more about the different types of office space available with IO, check out our Virtual Spaces page. If you aren’t sure which type of virtual office space would be best for your small business, we’ll help you find the right fit.

Private areas for focused meetings

We mentioned that meeting and conference rooms are rentable at IO locations, and it’s a point that deserves further attention. Sometimes, you need to host a group meeting or wow a client. Our rentable conference rooms also include all of the A/V equipment you need to give the perfect presentation.

Don’t need an entire meeting room? No problem! You can also rent an executive office suite by the hour, day, or week. It’s the perfect solution when you need some extra peace and quiet. Some Intelligent Offices have coworking or shared space options, if you prefer a little more interaction.

Comfortable break rooms and a coffee-filled kitchen

The entire virtual office experience is designed to be a turnkey alternative to traditional office space, all the way down to the kitchen and break area. Use the space to take a breather, socialize, and even network. And don’t worry… there’s always plenty of coffee and tea.



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