Frequently Asked Questions

Businesses can take advantage of an extended network of virtual office locations. Intelligent Office has the infrastructure to create opportunity. Find out how.

When we refer to our virtual office network, we’re referring to the 60 Intelligent Office locations across the United States and Canada. Many businesses use a single virtual office location as a home for their business operations. When you’re a member of Intelligent Office at one location, you’re a member at every location. Here’s how you can take advantage of our expansive network.

Prospect and Client Meetings

For businesses or professionals that operate on a national or even statewide scale, access to multiple virtual office locations allows them to meet with prospects and customers who are located throughout the country.

For example, legal professionals must meet with clients on a regular basis and even more often when a trial is approaching. If a legal professional based in northern Virgina, has a case with clients located in anywhere else in the greater DC metro area, the attorney would be able to meet in any of the eight Intelligent Office locations. This would allow them to more efficiently meet with their client, prepare for trial, and cooperate with the court.

Enhance Business Image

Developing businesses must cultivate an image that projects professionalism, competence, and ultimately, success. The Intelligent Office network of virtual office locations provides practical tools for creating this image, including a professional staff, executive offices, and fully equipped conference rooms. But it also provides a boost of credibility in the form of a virtual address. When a developing business is trying to establish itself as a serious player, showing business in prestigious cities across the country shows prospects the broad scope of your services. As an example, envision your website touting your company’s international presence in New York, Florida, and Ontario!

Conferences and Industry Events

Trade shows and industry conferences are great opportunities for business owners and team members to learn new skills and technologies, but they’re also prime for expanding professional networks and securing new business.

A network of virtual office locations provides access to a workspace no matter where an event takes you. If you’re a business owner, this allows you to take care of day-to-day operations apart from the hustle and bustle of a conference environment. You also can plan a small event of your own or simply meet with a prospect using on-demand office space or conference rooms.  

Expand Service Area

If your business is experiencing significant growth, it might be time to expand your service area. The Intelligent Office network allows you to secure a professional mailing address for and local area code phone number answered by geographically knowledgable receptionists for your new business location without the long-term and expensive commitment that often comes with commercial real estate and traditional staff. Intelligent Office virtual offices are located in Class A buildings, which means your business will be based in a premium facility at a prestigious address. When your business is ready to grow, Intelligent Office can jumpstart the process with locations and communication services across the country.

Find an Intelligent Office location that works best for you!   

Not every business venture requires a lengthy, expensive commercial lease. Intelligent Office provides the perfect business solution for a short-term project. Read more.

With commercial office space increasingly expensive and impractical, business owners and entrepreneurs are looking for short-term office solutions where they aren’t locked into long, risky commercial leases.

These types of arrangements work well for businesses that need office space for short-term projects. Let’s take a look at a few scenarios where entrepreneurs are taking advantage of short-term office rental.  

A startup business owner wants to legitimize her company to investors.

A young business owner, Jessica, is confident in her product, but a lack of capital has confined her company headquarters to a small desk in the bedroom of her apartment. She has a few potential investors, but inviting them to her apartment or a crowded coffee shop hasn’t worked well in recent weeks.

Jessica needs an affordable solution that gives her business credibility and promotes her professionalism. She books a meeting room for two hours at Intelligent Office through the company website. Meeting rooms are equipped with modern office equipment, including projectors, conference-ready phones, conference tables and seating, and whiteboards.

Her potential investors are warmly greeted by Intelligent Office staff, who offer them water, coffee, or tea. She welcomes them into the meeting room, where she’s prepared to make her presentation. With her potential investors’ full attention, Jessica is able to confidently convey her passion for the future of her business without overpaying for office space.

An HR director is looking for an appropriate setting for a job interview.

Michael is the HR director for a local hospital. He needs to hire a new employee in the IT department and will be hosting interviews over the next couple of weeks. This isn’t a new task for Michael, but he knows he needs to modify his process.

He scheduled the last round of interviews to be held in the hospital. While he wants the employee to be able to work in a potentially hectic environment, he understands it isn’t fair to candidates to interview in such conditions. Instead of interviewing in the hospital, Michael books an executive office suite at Intelligent Office for four hours on Tuesday of next week.

Michael greets the first candidate and welcomes them into a private office. The office environment at Intelligent Office is a comfortable combination of professional and pressure-free. This allows Michael and the candidates to accurately showcase their personality and competence, so both can make the best decisions for themselves.

It’s tax season, and a CPA needs to go into hyperdrive to handle his workload.

Every accountant is familiar with the anxiety of an approaching tax season. Between January 1 and April 15, clients will be handing over their financial documents, expecting you to accurately decipher, prepare, and submit ther tax returns without error.

Brett, a local CPA, is experienced with the process and handles returns for ten clients. He’s able to handle this workload because of his reliable routine. Ever year, he reserves a meeting room for five hours at the Intelligent Office in his area. He meets with each client for a half hour to build a relationship, gather documents, and ask questions.

At the end of the day, he has all of the required documents and information. Brett handles the more difficult accounts while hiring virtual assistants to process less complicated paperwork. Our virtual assistants, known as Intelligent Assistants, are trained and experienced working with a variety of tax and finance professionals, allowing Brett to save time and limit stress.

Short-term office rental is becoming the norm as savvy entrepreneurs and experienced professionals take advantage of the low-cost, high-efficiency business solution. Contact an Intelligent Office location in your area for your next short-term project.

The virtual office landscape has become cluttered with competition. Intelligent Office stands out from the rest of the pack with a long list of services. Read more.

Virtual offices have become more popular as technology has allowed us to connect to coworkers, clients, and prospects no matter where we’re seated. That rising popularity has new virtual office companies popping up left and right, and that can be confusing for professionals in need of the most reliable office solution.

We wanted to help you cut through the confusion, so you can be confident in your choice. Here’s how the best virtual office companies are standing out in an increasingly cluttered space.

The best virtual office companies have the best locations. Whether you need a short-term meeting room rental or a long-term office space, you want to know that your working space is professional and secure.

All Intelligent Office locations are within Class A buildings. That means your virtual office space is in the best neighborhood in the market, in one of the most attractive structures, under the best management, and protected by the best security.

Many markets have multiple Intelligent Office locations to ensure that members can choose the most convenient location for their business needs.

The best virtual office companies offer more than just a desk. It’s not uncommon for customers to enter a virtual office only to find an empty bay of desks. An Intelligent Office location, on the other hand, offers a more comprehensive office experience.

As you walk through the doors, you’ll be greeted by our professional staff. You then have access to all of the modern business equipment that keeps your business running smoothly. From copiers and fax machines to meeting rooms with video conferencing capabilities, your Intelligent Office location is a professional office that’s prepared to host clients and prospects.

The best virtual office companies are dedicated to growing your business. Most of all, the best virtual office companies are partners who are invested in your business’s success. While short-term rentals are available, we specialize in support services like virtual assistants.

Known as Intelligent Assistants, these local members of your business team are capable of handling a variety of tasks, including phone answering, scheduling appointments, taking reservations, meeting preparation, and more. An Intelligent Assistant offers all of the abilities of an administrative assistant without the costs and stress of hiring a full-time employee.

Intelligent Office is a full-scale resource for small and developing business owners who are serious about business growth. We stand out by offering a suite of virtual office services that are tailored to each member’s business needs. Contact the location in your area to find out which services are the best fit for you!

Virtual assistants are versatile resources for small and developing businesses. Intelligent Office’s Intelligent Assistants are the industry standard. Find out more!

Our virtual assistants, known as Intelligent Assistants, are an invaluable resource for small and developing businesses. Their service is part of what separates Intelligent Office from a typical virtual office service. But not everyone is familiar with the full capabilities of an Intelligent Assistant. Let’s take a look at a few virtual assistant tasks that you can expect them to deliver with first-class professionalism.

The task most commonly associated with virtual assistants is phone answering, but virtual assistants are capable of far more than just answering the phone. When they interact with your customers, they’re dedicated to connecting with the person on the other end of the line.

Intelligent Assistants are local extensions of your team. They’re trained to not only handle administrative tasks, including scheduling and confirming appointments, taking orders, and answering client inquiries, but also build valuable relationships with prospects and clients during all of these interactions. These relationships can help build business credibility and even contribute to business growth.

Our virtual assistants are seasoned professionals that actively seek out opportunities to help your business. Here are a few more virtual assistant tasks that many business owners are surprised to hear are available.

Coordinate Mailings: Direct mail is still an effective marketing strategy, but it must be executed with precision. An Intelligent Assistant can help gather mailing lists, write copy, design, and edit for a direct mail campaign that will attract leads. Once the mail has been sent, they can also follow up with calls to potential customers on the mailing list.

Manage Social Media: Managing social media accounts can be difficult given the day-to-day grind of owning a business. Intelligent Assistants are savvy social media users who understand the ins and outs of all of your social media accounts. Let them give their full attention to communicating with customers, promoting sales, and sharing information, so you can give your full attention to operating a business.

Meeting Preparation: You take a lot of meetings, and after a while, they all can start to run together. To make sure you stay sharp, a virtual assistant can prepare meeting notes, presentations, and conference room technology. When you walk into an important meeting, you know that you’ll be at your best.

Travel Coordination: Traveling for business is stressful, and mistakes when coordinating accommodations can cost you time and money. A virtual assistant takes that stress off the table. Your assistant knows your schedule better than anyone, and that knowledge means they’ll have your flights, rental cars, and lodging locked in from the get-go.

The truth is that an Intelligent Assistant is capable of nearly any virtual assistant task that’s asked of them, and you can expect every task to be handled with a proactive mindset and strict professionalism. Contact an Intelligent Office location in your area to see how an Intelligent Assistant can help your business!

Security is on everyone’s minds these days. From your data to your mailbox, Intelligent Office provides office security that gives you peace of mind. Read more.

We often discuss the benefits of a virtual office, but sometimes the most important feature can get lost in the mix. Security is a foundational piece of every successful business, and Intelligent Office takes its role in business security very seriously. We understand what’s at stake for business owners, which is why we go above and beyond to ensure our partners and their businesses are protected at every level.

Data Security

In 2019, perhaps no security is as important as data security. As technology improves for our daily use, it also improves for the nefarious parties trying to steal our data. We must be extremely vigilant when it comes to preventing data breaches.

That starts with a secure, actively monitored private network that’s partitioned at each Intelligent Office location. This prevents viruses and other security risks from threatening the entire network of Intelligent Office locations.

It’s important not to underestimate the lengths many hackers will go to steal your information. The days of using unsecured networks at the local coffee shop are long gone. A virtual office setup allows small and developing business owners – the most common targets of security hackers – to operate with peace of mind.

Traditional Phone Systems

The first point of contact for many of your customers is through the telephone. The volume and sensitivity of information shared during these conversations makes telecommunications systems another popular target for hackers and other threats.

Our telephone systems are traditional – meaning they are not internet-based. This prevents hackers from connecting to the network through a Voice over Internet Protocol (VoIP) system.

Office Building Security

Premium office security also applies to the office building itself. Every Intelligent Office is located in a Class A building. Part of that top-tier classification comes from the quality of building security. From alarm systems to personnel, Intelligent Office security is the best in the industry.

That security is enhanced by access cards, which are only given to Intelligent Office members. These cards provide 24/7 access to the Intelligent Office suite and record the exact time when a member enters the suite.

In addition to these security measures, each Intelligent Office location is monitored by four or more motion-activated cameras that record at all times of day. For members with a virtual address, the mailboxes are lit 24 hours a day.   

Staff Training

Our virtual assistants are well-versed in data security. As trained members of your business team, they understand the importance of maintaining professionalism and confidentiality. This is especially important for federally regulated businesses including law firms and medical service providers.

Office security can sometimes be overlooked, but Intelligent Office goes the extra mile  — providing a secure resource for businesses that are serious about growth. Find the location nearest you.

Virtual office environments can vary widely. Intelligent Office creates a comfortable, professional office environment that fosters business success. Find out more.

Our clients often wonder what type of virtual office environment they’ll will be walking into when they opt to use our virtual office services. Some virtual office providers are nothing more than a few empty desks and a Wi-Fi password, but Intelligent Office locations pride themselves on providing a premium office experience where professionals can thrive. Here’s what to expect.

Intelligent Office is friendly. As you walk through the doors, you’re greeted by our staff – a consistent, welcoming presence that always makes clients and guests comfortable. You’re offered coffee, tea, or water, while guests are welcome to wait in a furnished waiting room. Intelligent Office locations are warm and inclusive – not stuffy and sterile.

Intelligent Office is professional. Perhaps most of all, Intelligent Office is a professional environment. That starts with the location. Intelligent Office locations are in the best neighborhoods and buildings in their market. The office itself is tastefully designed with modern furniture and décor – a setting where you wouldn’t hesitate to host.

The office environment is also practical, outfitted with the latest business technology and equipment. From copiers and printers to video conferencing software and more, the only thing you’ll need to bring is your laptop. Intelligent Office isn’t a temporary space, but instead a home to grow your business.

Intelligent Office is secure. Every Intelligent Office is located in a Class A building, which indicates first-class building security. In addition to that, Intelligent Office building suites are protected by at least four motion-sensor cameras that record 24 hours a day. All mailboxes are lit 24 hours a day, and access cards are only granted to staff and clients.

Intelligent Office is collaborative. Shared offices and coworking spaces are great resources for clients who prefer an open working environment. These arrangements allow for networking opportunities with like-minded peers. This can lead to new business opportunities, business partners, fresh ideas, and even friends.

Intelligent Office is consistent. Virtual office companies can vary widely from one location to the next. But the Intelligent Office network is dedicated to providing a consistent experience no matter where your office is located. When traveling for business, you can be sure that the Intelligent Office that you walk into is held to the same high standards as the Intelligent Office in your neighborhood.

Intelligent Office is local. With more than 60 locations across the United States and Canada, the Intelligent Office network has considerable reach. But every Intelligent Office location is staffed with employees from your cities and neighborhoods, and those employees bring their local touch to your business. Our virtual receptionists and assistants aren’t answering phones in a different time zone – they’re right there at your local office – trained to become a true extension of your team.

If you have any questions about our virtual office environment, we’re happy to talk. Contact the Intelligent Office location in your neighborhood today!

Rented office space often feels cold and unwelcoming. Intelligent Office allows members to personalize their executive office spaces. Find out how this helps performance.

Renting office space can sometimes feel impersonal – like a temporary solution rather than a permanent home for your business. Intelligent Office gives its members space to be themselves and take ownership of their office environment. This is especially true for members renting executive office suites. For as long as you rent the space, you’re able to make it your own. Here are a few ways that personalizing your space can even boost job performance.

Start and maintain a routine. Many professionals start their day with a routine. Whether it’s eating the same breakfast or clearing their inbox every morning, an established routine keeps you organized and focused. Complicating this routine can throw your entire day off – limiting productivity and causing stress.

Part of the routine involves your work setting. Renting an executive office suite at Intelligent Office gives members a consistent environment that allows you to stay in your groove.

Build confidence in a professional setting. Intelligent Office is designed to be a true home for members and their businesses. That means decorating your desk with personal memorabilia, setting up equipment, organizing drawers, growing a plant – whatever it is that makes you feel comfortable*.

When you’re able to personalize your executive office space, you’re able to showcase your personality and the things most important to you. That breeds confidence, and confidence breeds success.

Take a break to reenergize. While an executive office suite is a place to get business done, it’s also a place to reset. Interacting with clients, giving presentations, responding to an endless stream of emails – all of it can be mentally and emotionally draining.

When you’re able to come “home” to your personalized executive office, it can give you a much-needed break. Whether it’s looking at family photos or listening to music, you can reenergize in the privacy of your own office.

Close the deal with prospects. Hosting prospects and clients can be nerve-wracking, especially if your home office or rented office space isn’t a true professional setting. Executive office space with Intelligent Office provides the executive setting that you need to set the tone.

From first-class reception services to tastefully furnished waiting rooms and suites, Intelligent Office has the polish to legitimize your business. And a personalized office suite ensures it won’t be confused for anything but the business executive’s.

For more information on executive office space at Intelligent Office, contact the location nearest you!

*All personal office items are subject to review by Intelligent Office. No wall signage is allowed.

Medical service providers can be skeptical of answering services. Intelligent Office virtual receptionist services are designed to overcome those challenges. Here's how.

For medical service providers, there’s no greater responsibility than the care given to their patients. Doctors, dentists, orthodontists, chiropractors, and other medical service providers must be able to focus all of their efforts on the patients who have entrusted them with their health. That’s why it’s crucial that all business operations are conducted with professionalism and efficiency. Intelligent Office’s phone answering is one modern solution.

Full-Time Staff or Medical Office Virtual Receptionist?

While some medical service providers have sunk a wealth of resources in hiring, training, and managing a full-time reception staff, other providers have looked for more savvy solutions. Intelligent Office’s phone answering services are specifically designed to provide the robust operational support of a full-time staff without the costs of full-time employees.  

Many business owners are skeptical of the competence and qualifications of answering service employees, but Intelligent Office is the exact opposite of a typical answering service. Our medical office virtual receptionists have received HIPAA training as well as ongoing HIPAA training to ensure that all health data is appropriately handled and responsibly protected.

NOTE: There is no legally recognized HIPAA certification process or accreditation. As HIPAA compliance is an ongoing process, no entity can be “HIPAA certified”. Any businesses misrepresenting certification should be regarded with skepticism.

What Tasks Can Virtual Receptionists Tackle?

Not only are our virtual receptionists professionally trained on legal standards, they also are trained on your specific medical business. With more than 60 locations across the United States and Canada, Intelligent Office is a local extension of your team. Business owners are encouraged to facilitate an orientation as well as incorporate our assistants into any operations they deem necessary.

While we refer to it as phone answering, it’s much more than just picking up the phone. Our virtual receptionists are capable of handling all of the support tasks that a medical service provider requires. From scheduling and patient intake to verifying insurance information and maintaining patient files, the Intelligent Office staff is an integral part of the medical businesses they serve.

Save Money Without Losing Service

Many medical service providers assume that when it comes to business support, a full-time staff is their only option. And for many, a full-time staff might be the option they prefer. But Intelligent Office provides the most modern business solution, where quality doesn’t have to be sacrificed for a lower cost.

Our medical office virtual receptionists are more than capable of managing the day-to-day office operations, so you can focus your energy on the tasks that matter the most. For more information on how our virtual office services can help your practice, contact the location nearest you.  

Virtual office membership can mean a lot of things. At Intelligent Office, it means providing a reliable, valuable office experience at a premium price. Find out how!

Virtual office services vary widely in their quality. Where some are disconnected pop-up shops, Intelligent Office strives to deliver a consistent, professional experience at every location across the country. It’s why we consider the businesses we work with to be members. When you’re a member at one Intelligent Office, you’re a member at every Intelligent Office. What does that mean exactly? Let’s take a look.

Premium Pricing

Intelligent Office offers a variety of virtual office services. From basic office space to virtual assistants, you can select the services that are the right fit for you or your business. You only pay for the services that you need, and you’re free to drop or pick up any of our services at any time. While some these services are ongoing, other services, such as meeting rooms, are one-time purchases. As a member of Intelligent Office, you receive premium pricing on these one-time purchases as well as added services. You can mix and match services until you find the best value.

Professional Environment

Not every Intelligent Office location looks exactly alike, but no matter the aesthetics, the high standard of service is consistent throughout the network. That means when you walk into any of the 60+ locations across the country, you can be sure that you:

• Have access to a Class A building
• Will be welcomed by a professional staff
• Have access to modern business equipment
• Will be comfortable hosting clients and prospects

The Intelligent Office experience is consistent and reliable. Not only does that familiarity mean that you can work efficiently, but it also limits stress if you’re in an unfamiliar city. 

Expanded Possibilities

A virtual office membership with Intelligent Office gives your business the practical tools for business growth. Office space, virtual assistant services, phone answering, executive offices, and more – all provide big-business infrastructure for developing businesses. But a virtual office membership is more than practical – it’s aspirational.

That’s because the network of Intelligent Office locations provides a launching pad for expanding your business. From San Fracisco to Jacksonville and even into Canada, the Intelligent Office network is open for you to set up shop. Whether you simply need a business address in a new city, or you’re looking to manage a remote team, Intelligent Office offers a modern solution for taking your business to the next level.

If you’re interested in how a virutal office membership with Intelligent Office can benefit your business, contact any of our locations today!

Student business owners are choosing virtual offices over the library. Intelligent Office offers the tools to help the most ambitious student entrepreneurs. Read more now!

Our virtual office services are available to all, including students. In fact, we’re seeing more students than ever in our offices, as non-traditional campuses become more popular and students seek alternative paths through education. Here are a few reasons why students are gravitating toward virtual office services.

Students are embracing startups. Startup culture is infiltrating colleges and universities across the country, but many campuses don’t have the resources to support a true startup environment. Many students, instead of using the traditional classroom, are renting virtual office space to foster a more creative, collaborative environment where students can start businesses at the same time they’re in school.

Coworking space is designed for networking. Coworking space is available for students who want the modern amenities of a professional office without the high costs of renting traditional office space. But for many students, the most valuable part of a coworking space is the ability to network with like-minded students and entrepreneurs. For students developing small businesses or simply looking to make professional contacts, renting coworking space is a worthy investment in the present and the future.

Meeting rooms are great for professional pitches. If you’re a student business owner, you aren’t likely to get the benefit of the doubt from prospects. And you’re even less likely to make an impression if you’re pitching your business in the student library. Student entrepreneurs are now renting meeting rooms to overcome these judgments.

At Intelligent Office, meeting rooms are equipped with whiteboards, projectors, professional seating, and refreshments, if needed. The professional environment of Intelligent Office is sure to outclass any meeting environment on campus and give you the best shot to seal the deal with a potential client.

Phone answering services offer balance to student entrepreneurs. Starting a business as a full-time student is a big undertaking, but the most savvy business owners understand that proper delegation can help tackle these challenges.

For students who need a greater balance between business ownership and school, they can use phone answering services to ensure all business calls are responsibly handled while they handle their coursework. Our virtual receptionists are specially trained for your business and act as a true extension of your team. 

Student entrepreneurs use on-demand services as their businesses grow. One of the primary advantages of a virtual office for students is the ability to add services as your business grows. Intelligent Office offers on-demand services, which means you only pay for the services that you need, when you need them. Startups and developing businesses have to be efficient with their money, and virtual office services provide a scalable solution that gives them the best chance to succeed.

If you’re looking for a virtual office for students, Intelligent Office offers an affordable solution that can help students turn into professionals.   

Expanding your business can be costly and intimidating. Intelligent Office provides the infrastructure to ensure long-term growth at your new location. Find out how online!

Access to high-speed internet and cloud-based software have allowed more businesses than ever to expand beyond their traditional service area. But just because a business can expand doesn’t mean they should.

Before a business establishes its presence in a new territory, it should have business infrastructure in place, so it can hit the ground running. If you’re looking to break into new markets, here’s how opening a virtual sales office can prepare you for long-term business growth.

Expand your pool of customers.

Businesses expand for a few reasons, but perhaps the main reason is to reach new customers. Whether you’ve outgrown your original service area, your services are a good fit for a specific region, or there’s less competition in a new territory, setting up a new virtual sales office allows your business to find customers who would’ve previously spent their money elsewhere.

Manage remote teams at multiple locations.

If you’re a business owner, setting up shop in a new market doesn’t mean you have to relocate. The Intelligent Office network stretches across the United States and even into Canada, providing access to a variety of markets where you can establish remote teams. Hiring a remote workforce allows you to find the top talent in the area and establish a sales presence without uprooting your personal life.

Save money on rent.

Opening a new business location is expensive, and rising commercial real estate prices make up a large portion of those new expenses. A virtual sales office with Intelligent Office provides all of the modern office amenities without tying up company capital in a long-term, high-priced lease. When you work with Intelligent Office, you only pay for the services you need – leaving extra cash for investing in your business.

Build your brand.

If your business is ready to expand, you’ve likely established a solid brand in your local area. Setting up multiple locations through Intelligent Office is a savvy strategy for extending and solidifying that brand. Not only is your business gaining brand awareness, but expansion also signals to potential customers that your services are valued and trusted.

Intelligent Office sites also are located in the most desirable neighborhoods and buildings in their markets. This can significantly improve your business reputation right off the bat – when potential customers are making important and lasting judgments about your business.

Virtual office services are giving more businesses than ever the opportunity to fulfill their potential. If you’re interested in expanding your business into new markets, Intelligent Office is the most effective and efficient business solution for handling that transition. Find the location where you’ll open next.

Your business home can make or break your reputation. Intelligent Office provides a premium office experience that will improve your business reputation. Find out how online!

Many business owners are concerned that using a virtual office could damage their business’s reputation. Those concerns are valid as the quality of virtual office solutions varies widely throughout the industry. But if you’re choosing the right virtual office company, it’s actually quite the opposite. A virtual office can improve your business reputation. Let’s take a look at a scenario that shows what we mean.

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Peter and his family are moving to the Nashville area and need a real estate agent to help find a home. As he scans an online list of agents in the area, he spots your real estate business. Peter searches your office address and notices that it’s located downtown in one of the premier neighborhoods in the city.

Peter calls your office and is greeted quickly and professionally by a virtual assistant. Peter’s information is recorded and passed along to you directly through email. Your virtual assistant texts you, as you’ve directed, to let you know that Peter and his family are looking to make a quick decision. Understanding the urgency, you call Peter to set up a meeting at your Intelligent Office location.

Peter arrives at your location, a Class A building in the heart of downtown Nashville. He uses the visitor parking and makes his way up to the Intelligent Office suite. As he arrives, he’s warmly greeted by office receptionists, who offer him coffee or tea while they notify you of Peter’s arrival.

You welcome Peter and direct him to a meeting room equipped with all of the amenities of a modern office: whiteboards, projectors, conference-ready phones, and more. After a brief introduction, Peter asks how you’re able to afford a full office space in this location. You don’t hesitate to tell him that it’s a virtual office, which allows you to pay for only the services you need. For you, that means coworking space, meeting rooms, and virtual assistant services without the commitment of a long-term commercial lease.

You go on to tell Peter how you got into contact with him – how the Intelligent Office staff has become a local extension of your team – a strategy for business growth. You mention that you’re planning to extend your presence to your hometown of Dallas, where you’ll use the network of Intelligent Office locations to find new business.

Peter says he met with another local agent the day before at their home office. He says he never felt comfortable and thanks you for providing a more professional meeting venue.

As the meeting progresses, Peter feels secure that he’s working with someone with business savvy – someone he can trust to get him the best deal possible.

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Intelligent Office is a premium office experience that not only provides a professional environment for your clients and prospects – it also showcases your business acumen. Find a location near you to improve your business reputation.

Planning an office move can be stressful and costly for businesses. Intelligent Office helps ease the transition with a variety of virtual office services. Read more online!

Mention the moving process, and you’re sure to hear a chorus of grumbles and groans. Relocating isn’t pleasant for anyone and that includes businesses. Whether you’re a small and developing business or an established player, a virtual office can help ease the pain of planning an office move. Here are a few ways that a virtual office can turn relocation into a business opportunity.

Before the move: Finding a new business location is an important decision that takes time and research. There’s no better research than taking an extended trip to a potential location to see what it’s all about. While you visit, it’s important to find a professional, reliable office environment where you can get work done. A virtual office provides office space equipped with all of the modern amenities and equipment required for day-to-day success.

An Intelligent Office location also puts you right in the middle of the action. Our offices are located in the best neighborhoods in the city, giving you a feel for the area as well as ideas for relocation. And with more than 60 locations across the country and Canada, the Intelligent Office network is likely to be in one of your prospective cities.

During the move: You’ve done the research, and now it’s time to load the boxes, order the trucks, and hit the road. While you’ve secured a new office space, moving in is going to take some time. Before you’re ready to welcome employees to a new location, you need to set up a temporary space for them to operate.

A virtual office is an ideal solution for a couple of reasons. First, a virtual office is a professional environment. Your employees will have the modern tools to operate, and you can feel confident in hosting client or prospect meetings.

Second, at Intelligent Office, our services are on-demand. That means you only pay for the services you need. This setup is especially favorable for businesses on the move. 

After the move: You’re now familiar with the inner workings of a virtual office. While you love your new office, the on-demand services of Intelligent Office offered a more complete and efficient business solution. As you scout your next business location, you’re now equipped to turn an office move into a business opportunity.

If you’re not ready to uproot your business, you might want to take advantage of a virtual address. A virtual address gives your business a prestigious address and allows you to start building your professional image and establishing your local business footprint.

If you’re ready to move from your current location, or you want to establish a regional office, a virtual office allows your team to move without committing to a long-term lease.

No matter what stage you’re at when planning an office move, a virtual office can ease the transition. Let us know how we can help. Get a quote today!

Many business owners aren’t sure if a virtual office is a good fit for their business. Intelligent Office provides services that make sense for everyone. Find out how.

Business owners often ask if a virtual office is the right solution to fit their needs. Fortunately for them, a virtual office is a good fit for almost any business. In fact, because virtual offices are specifically designed for lean businesses management – setting up a virtual office space is particularly attractive to owners who are starting small or wish to scale to the next level without drastically increasing overhead expenses.  Luckily, Intelligent Office has experience in a variety of use cases, and have proven to be great partners.

Convert Trade Service Leads While Out in the Field

Have you ever called a plumber (or mechanic, landscaper, etc.)  for an emergency, only to reach the company’s voicemail? You probably called the next provider you found. This missed opportunity can impact the success of a business tremendously, as it demonstrates unavailability to the caller. Skilled trade professionals such as landscapers, carpenters, plumbers, electricians, and the like, have probably experienced some benefit of virtual office services - like not losing potential leads due to missed phone calls.

Sometimes a business requires the owner to be on site, which can also mean more time is spent focusing on administrative tasks when the owner could be directing their efforts to higher-value projects. Virtual office services such as phone answering and virtual assistants provide a reliable first point of contact for potential customers.

Our Intelligent Assistants are trained professionals who can schedule appointments and answer questions for new customers, while building valuable relationships with existing ones. This service allows trade business owners to put their best foot forward in the field and in the office; while presenting a reputable brand to the world.

Run a Law Firm with Intelligent Assistance

Legal professionals understand the importance of keeping operating expenses low. In this type of lean management, attention to detail is one of the most important factors that contribute to running a law firm effectively. From legal strategy to paperwork, the operations of a law office must be organized and efficient. That’s what makes a virtual assistant a natural fit for legal professionals.

Our Intelligent Assistants have helped lawyers tackle short-term projects during busy seasons, organize depositions, and stay on schedule in a demanding environment.

Even though lawyers often use of our on-demand office space rentals, a virtual office provides all of the modern amenities of traditional shared or private offices.  However, with a virtual office address, you benefit from all of the equipment without the long-term commitment and high prices of renting a commerical space. You pay for what you need, when you need it. 

Flexibility for Financial Professionals

If you are a tax or financial services professional, you probably know the rapid cadence of tax season. In this and other high-volume client service scenarios, flexibility is key. A virtual office address provides tax and finance professionals with the ability to handle the varying requests of clients with virtual mailboxes, calendar management and phone ansering to keep an uninterrupted lead flow. This is especially true during tax season, when several clients are consulted with and supported each day.

With several meeting rooms and executive office suites available, Intelligent Office sets the stage for a professional and productive environment where these meetings can take place. The ability to handle all administrative duties, reserve meeting rooms, and properly manage sensitive documents has made virtual offices a great match.

Medical Practitioners Can More Easily Care for Patients and their Practice

Balancing the operational responsibilities of a business with the well-being of patients is a complicated job. That difficult balance is what makes virtual office solutions an easy choice for medical service providers.

Intelligent Assistants are skilled at handling a volume of administrative tasks that a medical business requires.With a dedicated team that knows your business inside and out, scheduling appointments and following up with patients, safeguarding medical records, communicating with insurance companies are just some of the skills of our virtual assistants.

Intelligent Assistants are perfectly aligned with the duties of a medical office, and come without the stress and costs of hiring full-time employees. Medical professionals are then free to focus their energy on improving the lives of their patients.

Intelligent Office services aren’t limited to these specific industries. There are no one-size-fits-all solutions for truly effective business support. That’s why we work with you to address specific business needs. Contact a location near you to see how we can help.

Here are our tips on how to hire and train virtual assistant to provide the right service for your business. Download Your FREE Virtual Office Guide to Scale Time in Your Business today!

Virtual assistants are becoming a popular resource for business owners, but not every assistant brings the same skillset at hire. Virtual assistants are typically tasked with providing basic administrative tasks and range from home businesses to call centers. This may sound good in theory, but failing to screen and hire the right virtual assistant for your business can be a costly headache.

Now Intelligent Assistants are similar - professional virtual assistants that provide a variety of business-related tasks, from phone answering to sales. One difference is that Intelligent Assistants are prepared to dive deeper, providing a physical and virtual presence from one of our many Intelligent Office locations around the world. Another difference is that Intelligent Assistants are local, just like your customers.

So how do you know that a virtual assistant can be trusted with your business’s most urgent needs? Here are a few of our favorite tips we use to hire our own Intelligent Assistants:

1. Screen for Friendliness

Hiring a talented and professional team of virtual assistants is something to take seriously. The virtual assistant training process starts with a strict screening that involves multiple interviews with qualified candidates. Understanding the importance of phone communication for small and developing businesses, we look for candidates with strong phone and face-to-face presence. As a rule, our Intelligent Assistants are invested in delighting your customer by providing information with a helpful, personal and professional demeanor.

2. Master the Art of Multi-tasking

Once we’ve selected a candidate to join the team, they’re put through a rigorous training program. The program pairs each newcomer with an experienced Intelligent Assistant. Through job shadowing, the new Intelligent Assistant is tasked with mastering our organizational software as well as multi-tasking while answering incoming calls. This training ensures that every Intelligent Assistant is ready to handle the workload on the day they start.

3. Ensure Virtual Assistants Are Tech-Savvy

In the service industry, virtual assistant training doesn’t stop on the first day they begin answering phone calls for your business. [TC1] As technology changes and new needs arise, our assistants must adapt. That’s why we require all Intelligent Assistants to undergo further administrative training as they progress. This ongoing training gives our assistants the best tools to thrive in a quickly changing business world and the motivation to take pride in their work.

4. Intelligent Assistants Know Your Local Market

A good virtual assistant goes beyond the call center. Perhaps the biggest difference between hiring a basic virtual assistant and our Intelligent Assistants is the proximity to the business they are serving. As with any customer service role, an Intelligent Assistant will be one of the most important interactions to impact customer satisfaction. Based in your area, Intelligent Assistants are specially trained to address the local needs, news and pleasantries of your industry.

Through an intensive orientation process, Intelligent Assistants become a true extension of your team. Because we’re based in your area, business owners are free to train our assistants in person. This allows them to get to know and truly integrate with your team. At Intelligent Office our virtual assistants customize their interactions, tending to the smallest of details that can be the difference between losing a customer and closing a sale.

In addition to virtual assistant services, Intelligent Office provides office space, meeting rooms, and a virtual address if you need more business support. No matter what you need, you can be sure that Intelligent Office has properly trained and prepared its team members to help your business grow right now. Get a quote today!    

Virtual assistants are rising in popularity, but many business owners are still hesitant to hire. Intelligent Office offers a few reasons for making the switch. Read more.

Virtual assistants are trained business assistants who manage a variety of tasks for small and developing businesses. A virtual assistant, or Intelligent Assistant, is a valuable resource for business owners who are looking for a modern solution to business support. What are the benefits of a virtual assistant? Here are a few.  

Using a virtual assistant is more cost-effective and less stressful when compared to hiring a full-time employee.

Business owners understand the need for support, but hiring a full-time employee can be complicated and costly. From screening candidates to hiring the right person for the job, finding a full-time employee takes time and money. Not only does this process create unnecessary stress, it increases overhead costs.

On top of a full-time salary, employee benefits including sick days, vacation days, and health insurance must be accounted for. A virtual assistant provides the same services as a full-time employee without the extra costs, and a full team ensures that an assistant will be always be present for work.

Virtual assistants are trained professionals who are capable of handling a variety of administrative tasks.

There are common misconceptions about the professional capabilities of virtual assistants. Our Intelligent Assistants aren’t passive placeholders. They’re local, trained members of your team who actively manage the tasks necessary for business success. These are just a few of the administrative duties a virtual assistant can professionally manage:

• Phone answering
• Schedule appointments
• Confirmation calls
• Manage social media
• Coordinate mailings and media campaigns        
• Meeting prep
• Intake questions

Virtual assistants can increase sales.

The varied skills of a virtual assistant play an integral part in the sales process. While a virtual assistant won’t be making final pitches to potential clients, they do provide the foundation for sales success.

As the first point of contact for clients and potential clients, virtual assistants are crucial for capturing and nurturing leads. That’s why our virtual assistants go through a rigorous orientation for every business they assist. Business owners are welcome to guide the orientation and training, ensuring that their assistants are prepared to build valuable professional relationships with existing and potential clients.

Virtual assistants offer freedom to business owners to do what they do best.

Businesses start with a vision, and that vision usually doesn’t include constantly answering phone calls and returning emails. A virtual assistant lets business owners get back to creating that vision – brainstorming, strategizing, and executing a plan that will continue their business growth.

The benefits of a virtual assistant are clear. If you’re a business owner looking to take the next step in the development of your business, a virtual assistant is the modern solution. Get a reliable resource and peace of mind with Intelligent Office. Find a location near you to get started.

Booking a meeting room is easier than you might think. Intelligent Office provides a Book Now portal, so you can find a room as soon as possible. Learn more online now!

How Do I Book a Meeting Room?

You can book a meeting room from Intelligent Office directly on our site. Simply enter the location where the meeting will be held. Many cities have multiple offices, so be sure to find which office is the best option for your meeting.

Once you’ve selected the desired location, you will be taken to a location-specific page, where you can further research the Intelligent Office location. Each location page provides details of the office, including:

Meeting Room Rental: a list of Intelligent Office features available to the meeting room. This may include internet and WiFi capabilities, conference phones, presentation media, white boards, and more. Features vary from one location to the next, so be sure to double-check that you’ll have the necessary equipment for your meeting to run smoothly.

Address: the physical location of the office. In addition to the address, this section details the structure and history of the building. All Intelligent Office locations are in Class A buildings – the top classification based on construction, aesthetics, location, and management.

Neighborhood: a description of the surrounding area where the office is located. Choosing the right neighborhood is an often overlooked factor in scheduling a meeting. This allows schedulers to accommodate the preferences of guests. For example, an out-of-town attendee might prefer a neighborhood closer to the airport or a neighborhood that avoids traffic.

Amenities: a list of Intelligent Office features as well as neighborhood-specific features. This is a recap of Intelligent Office features, including kitchens, break rooms, and office equipment. It also provides details on parking and options for food and entertainment. Once again, these details vary from one location to the next.

A map of the location and surrounding area also is presented on the location page along with a detailed description of the city, neighborhood, and office.

If you are ready to make a meeting room booking, simply call or click “Book Now”. You will be taken to the local booking page, where you can choose between small, medium, and large meeting or conference rooms.

Base prices for the room are listed in the Book Now portal. Once you choose a meeting room size, you’ll be able to choose the meeting date, start time, end time, and any additional amenities. All of these services are then tallied to display your final price. Payments can be processed directly, and any messages for the Office Manager can be included in your final meeting room booking.

Intelligent Office services are on-demand, which means you get access to a professional space without the long-term commitment of a commercial lease. You can book a meeting room today!

Does it feel like you’re in a constant battle to keep your business afloat? Intelligent Office offers a few signs that your business is undersupported. Read more online!

Business owners often fulfill multiple roles within their business without even knowing. From answering phones to customer service and more, business owners can find themselves in organizational quicksand that eventually swallows the business completely.

It can be difficult to recognize when this is happening – either because it’s how the business has always operated, or the day-to-day grind hasn’t allowed the owner time for reflection. So how do you know when it’s time for small business support services?

When business calls are going to voicemail. Having a reliable first point of contact is vital for developing businesses. When potential customers call, businesses must be equipped to answer the call, provide a high level of service, and follow up on that call. If calls are going to voicemail, potential customers are likely to move on to a competitor that provides a more valuable experience.

When client issues are left unaddressed. Attracting new customers is important, but even more important is retaining existing customers. These customers are willing to work through issues if they feel their concerns are being recognized and changes are coming. If these issues are pushed to the side as you tend to other matters, you can expect to lose their loyalty.

When you’ve missed multiple appointments. Even the most organized business owners can slip up here and there, but missing multiple meetings is a sign of being overwhelmed. Time is highly valued in the business world, and wasting it is a surefire way to irritate potential partners.

When outdated technology is causing complications. Business support comes in many forms, and one form is technology. Businesses need updated technology to increase operational efficiency, communicate with clients, and connect with potential customers. If your business is struggling to keep up because your current equipment or software doesn’t align with modern business practices, it’s time to invest in support services.

When family members are unofficial employees. Many small and developing businesses turn to family members for administrative duties, even if they aren’t formal employees. These family members often lack the formal training of a hired employee, which can lead to unsatisfactory work. This practice is not only a business hazard, but can put stress on personal relationships.

All of these scenarios can be avoided with small business support services like Intelligent Office. Virtual assistants are capable of fully handling inbound and outbound calls, monitoring electronic communications, scheduling appointments, and any other relevant administrative duties. And access to an Intelligent Office location provides businesses with modern business equipment for a fraction of the cost of furnishing rented commercial office space. If these scenarios sound too familiar, get a quote from Intelligent Office today!

Everything these days is seemingly on-demand, but how does that apply to office space? Intelligent Office provides businesses with versatile solutions. Read more.

It seems there’s little left in the world that isn’t on-demand. From ride sharing to grocery delivery, on-demand services are available for nearly every facet of our lives. That on-demand reality even extends to Intelligent Office services, where business owners can reap the benefits of our premium business locations, amenities, and staff.

But when we say on-demand, what does that really mean? Let’s take a closer look.

On-demand means access.

Starting a business is a complicated process, and part of that process is finding a home for your business. Finding office space in a desirable location can be time-consuming and most of all, expensive. Small and developing business should be investing in the business itself, not spending valuable cash in monthly rent payments.

When you rent office space with Intelligent Office, you can skip the stressful office hunt, and get immediate access to one of the best buildings in your market. Intelligent Office locations are in Class A facilities, the top classification based on aesthetics, location, and management.

Not only do Intelligent Office members receive access to a premium location, they also have access to all of the modern business technology available at each location.

On-demand means choice.

There’s rarely a one-size-fits-all solution for the challenges of small and developing businesses. That’s why Intelligent Office offers a variety of services for business owners to choose from.

A virtual business address establishes a professional home. On-demand space offers office amenities and networking opportunities. A meeting room gives businesses a professional setting for collaboration. A virtual assistant supports client intake and business growth. All of those services and more are available from Intelligent Office. The key is finding the right service or combination of services that are the best fit for your business.

On-demand means efficiency.

One of the defining factors of the on-demand economy is efficiency. Consumers and business owners are looking for ways to increase production while limiting waste. On-demand services from Intelligent Office save business owners time and limit overhead costs. That’s because you only pay for what you need, when you need it.

Intelligent Office services are tailored to each business’s needs. Whether your business needs a long-term home, extra help during busy season, or even hourly call support, you’ll never waste dollars on services you don’t need.

On-demand can mean a lot of things. When it comes to Intelligent Office on-demand services, it means access to the business solutions you choose at a rate that allows your business to grow. Get a quote from Intelligent Office today!

There are many misconceptions about what a virtual address is. Intelligent Office explains the basics and how it could help your business grow. Read more.

Of all of our virtual office services, a virtual address is one of the most misunderstood. So what is a virtual address?

A virtual address with Intelligent Office is a permanent brick-and-mortar home for your developing business. A professional address through Intelligent Office provides these services and benefits.

Prestigious Business Address

A virtual address is a real, physical business address – a formal notice of the location of your business operations. But a virtual address is more than just a practical tool. It’s a strategy for boosting your business image.

A virtual address from Intelligent Office gives you access to a Class A building – the highest classification in your market – without the costs and commitment of a long-term lease. Not only does this boost your professional image, but it also establishes credibility with the financial institutions that provide business loans and other assistance.

Private Mailbox

A virtual address comes with the use of a private mailbox. Intelligent Office provides different sizes of mailboxes, depending on your shipping and receiving needs. Each private mailbox comes with its own key, and optional 24/7 access allows you to pick up your mail on your own schedule.

Professional Receptionists

Every Intelligent Office location is staffed with professional receptionists who handle incoming and outgoing mail and packages. These professionals ensure the security of your deliveries, and also solidify relationships with existing customers who are dropping off or picking up items.

Online Visibility

A virtual address can allow a business to claim a Google My Business listing, which isn’t possible when using a home address. This is important as consumers increasingly turn to Google properties to get information about a business. When a local consumer searches for a service, a properly formatted Google My Business profile increases the chances that your business is the first presented by Google to the consumer.

Extend Business Presence

When it’s time to expand your business operations into new territories, a virtual business address gets your foot in the door. An address allows you to claim territory while avoiding the high costs and long-term commitments of commercial real estate. As your business presence grows in your new area of business, the level of your virtual office services can increase as needed.

Package Security

Sending and receiving mail requires a certain level of discretion from participating parties. For these reasons, our staff at Intelligent Office is highly vetted and trained. Business owners are in direct contact with our virtual assistants, who are familiarized with clients through an extensive orientation. From scanning and forwarding mail to notifying business owners of important deliveries, you can be sure that your mail is properly handled.

What is a virtual address? It’s a versatile solution for businesses of all kinds. For more information on how a virtual address can help your business, contact an Intelligent Office location near you!

Call answering services can be unreliable and can even cost you business. Intelligent Office’s virtual assistants are a valuable addition to any team. Find out more!

When we discuss Intelligent Office’s virtual assistant services, or Intelligent Assistants, many people assume that it’s a typical third-party answering service. But in many ways, the Intelligent Assistant is the exact opposite of those services. If you’re wondering what the difference is between the two options, let’s run through a few scenarios and what you can expect from both.

A potential customer calls a business to inquire about pricing and scheduling.

Answering Service: After two attempts, the potential customer is answered by an answering service, where they speak with Alex. Alex tells the potential customer that she’s not authorized to discuss pricing, but would be happy to pass along the customer’s information to the appropriate party.

Intelligent Assistant: After one ring, Alex greets the potential customer with her name and the service business name. Alex, who has been trained by the business owner, gives the potential customer general pricing and asks if the potential customer would like to schedule a consultation with the business owner. Alex takes down the customer’s information, schedules the appointment, and alerts the business owner of a new lead.

An existing customer is unhappy with recent service and calls the business to voice their concern.

Answering Service: After several rings, the answering service picks up, where they speak with David. David tells the existing customer that their feedback is important, and their concerns will be forwarded to the appropriate party. The existing customer asks to speak with the business owner. David repeats that their feedback is important, and their concerns will be forwarded to the appropriate party.

Intelligent Assistant: David greets the existing customer, whom he’s spoken with on numerous occasions. The business owner has told David that when this customer calls, David is free to announce the call, what it’s regarding and sends the call directly to him. David asks the existing customer for “one moment”while he briefs the business owner on the matter. The customer is then connected to the business owner. 

A law firm is hosting an important potential client at their home office. 

Answering Service: After five rings, the potential client is answered by an answering service, where they speak with Samantha. The potential client wants to confirm the time and location of the meeting. Samantha isn’t privy to this information, but tells the potential client that she can take their name and number and pass it along to the appropriate party.

Intelligent Assistant: Samantha, an Intelligent Assistant, calls the potential client ahead of an appointment to confirm the time and location of the meeting. On the day of the meeting, Samantha greets the potential client, whom she has spoken with on numerous occasions. Samantha leads the potential client into a tasteful waiting area, where she offers them water, coffee, or tea. Samantha then notifies the partner that the potential client has arrived.

As these scenarios illustrate, virtual assistant services through Intelligent Office are more than a standard answering service. Where answering services are outsourced and simple placeholders, Intelligent Assistants are trained, local members of your team and invested in your business success. To find out how an Intelligent Assistant can help grow your business, contact an Intelligent Office near you.

Not all virtual offices are created equal. Intelligent Office offers premium virtual office features that will help your business grow. Read more.

If you’re not familiar with a virtual office, you might not know all of the physical features and amenities that a typical office includes. Let’s take a quick tour to hear about a few of the features you can take advantage of at Intelligent Office.

Class A Building

As you pull up, you’ll notice that Intelligent Office is located in one of the most impressive buildings in the city. Every Intelligent Office location is headquartered in a Class A building. Buildings are classified by quality of construction, aesthetics, location, and management with Class A being the top classification. You’ll enjoy the luxury and reputation that comes with your market’s best building.

Professional Reception and Lobby

You now walk into your Intelligent Office location, where you’re greeted by a professional reception staff. Water and coffee are available as you pass the furnished lobby. As you set up for the day, one of your customers customerarrives early. The customercustomer is tastefully greeted with professionalism and told that you will be out soon. Your customercustomer sits comfortably until you’re ready, content to be treated with respect and care.

Executive Office Suite

You bring your customer into your executive office suite, where you are provided all of the features of a modern office. A sizable desk, premium phone system, and office furniture create a professional environment that projects authority without overwhelming your visitor. This is a place where work gets done, and your customer is impressed with the order of the office.

Office Equipment

The only thing you brought to the office was your laptop. Intelligent Office has taken care of everything else. You and your customer have agreed to a new contract, and the appropriate steps must be taken to make it official. The papers are printed, copied, and signed. Using high-speed wired or wireless internet, electronic copies are sent to both parties while connecting with your business partner through video chat. No subscriptions or extra fees. Intelligent Office provides the equipment and tools to operate and succeed.

Professional Meeting Rooms

You’ve asked your team to come in for a brainstorming session, but your executive office suite doesn’t have the necessary space. One of the defining virtual office features is the on-demand meeting room. Your team of ten takes their seats around the table, while a remote employee calls in on a conference-ready phone. Using a projector, you present your plans for business growth. Once the presentation is over, you move to the whiteboard, listing ideas and mapping points for progress. The professional meeting room offers the tools and environment to make meeting time count.

Fully Furnished Kitchen

It’s more than just business at Intelligent Office. After the deal is done, it’s time to take a break in a fully furnished kitchen and break room. You grab a quick drink and a snack, taking time to network with peers and colleagues who share the virtual office. These rooms are a great place to socialize, establish relationship, and even push your business forward.

For more information on virtual office features, contact your local Intelligent Office at one of these locations.     

CPAs have unique schedules and workloads. Intelligent Office services including virtual assistants and locked mailboxes make it a perfect fit. Read more.

Individual CPAs, as well as CPAs working for accounting firms, can take full advantage of a virtual office setup. Here’s how Intelligent Office is perfectly suited for a CPA on-demand office this tax season and beyond.

Intelligent Office provides a practical, professional space for CPAs. First and foremost, Intelligent Office provides physical office space in a great location at a fair price; CPAs only would pay for the space and time they actually use. Commercial leases often require long-term commitments at steep prices, but a virtual office delivers a flexible solution for savvy CPAs who know what they’re looking for.

Our locations are equipped with all of the modern tools required for business operations. From office furniture to premium telecommunications service and more, Intelligent Office provides the resources for CPAs to host customer meetings and manage workloads – all while reinforcing your professional image to customers and prospects.

Intelligent Office gives CPAs the flexibility needed for an unbalanced schedule. Tax season, which traditionally runs from January through April, creates a hectic schedule for CPAs. For many CPAs, such a schedule requires additional resources, including office space and assistants. Intelligent Office’s services are on-demand, which means you only pay for the services you need, when you need them. When tax season rolls around, you know you’ll be more than prepared with Intelligent Office.

Intelligent Assistants are experienced in the tax and finance industry. Our virtual assistants, known as Intelligent Assistants, are ideal fits for tax season. As any CPA can attest to, January through April can become a blur of calls, emails, meetings, documents, and messages. As a trained member of your team, a virtual assistant is capable of managing all of these details, with special focus on taking over the answering of your phone line to ensure your practice is meeting a potential new prospect’s expectations, every time. With extensive experience in the tax and finance industry, an Intelligent Assistant gives CPAs peace of mind as well as time to focus on providing service to clients, knowing that new customers are being captured on that first point of contact, be it a phone call, an email or a chat inquiry.   

Intelligent Office offers secure storage of sensitive documents. Tax documents are highly sensitive, and storing them requires CPAs to adhere to ethical and legal standards. As documents start to pile up, keeping documents in a small office can cause confusion and even legal liability. Intelligent Office provides CPAs with a locked, on-site mailbox that can be accessed 24 hours a day. As your clients drop off and pick up documents, they can be confident that their information is handled responsibly, and you can be confident that the information will be properly organized and prepared by our assistants.   Our assistants can provide CPAs customers written receipt for documents. Intelligent Office can also keep finished tax returns under lock and key at the front desk for your customers to pick up on their scheduled day of form completion.   

Whether you simply need physical space, an on-demandassistant, or organizational help, Intelligent Office is the most efficient and sensible CPA virtual office solution. Tax season is here. Stay ahead at the Intelligent Office location nearest you.   

Not all offices are created equal. Intelligent Office offers a virtual office environment that projects professionalism and value. Find out how.

Not everyone is sure of what to expect when they start using a virtual office. Experiences can vary widely depending on what virtual office business you are teaming with and what services your business requires. But when you work with Intelligent Office, you can be sure of a few things. Let’s take a look at what a typical virtual office environment looks like at one of our locations.

Professional Reception

When you arrive at your office in one of the premier buildings in your city, you’re greeted by professional receptionists. Our locally-based and highly-trained virtual assistants are vital members of the team, who are capable of assisting with practical tasks as well as strategic execution. From greeting your customers to answering sophisticated prospect inquiries, an Intelligent Assistant provides a steady hand for all Intelligent Office clients. These experts set the tone with a friendly, professional polish that makes everything in the office more at ease.

Collaborative Spaces

Every virtual office environment has a local touch as savvy entrepreneurs from around the area fill the available space. This cross-pollination of ambitious leaders and innovators is a valuable benefit for business owners who thrive in such collaborative environments. Whether it’s through a shared office, an on-demand meeting room or coworking space, Intelligent Office offers a positive, forward-thinking environment for clients who prefer interaction and building professional networks.

Private Areas to Focus or Host

Not every professional prefers an open and collaborative environment. For those who need the quiet and calm of a private office, Intelligent Office offers hourly and full-time executive office suites and meeting rooms. An executive office from Intelligent Design is a cost-effective office solution that gives you the space and equipment to buckle down and get work done. A meeting room can be reserved for hosting clients or team brainstorms. No matter what environment you prefer, Intelligent Office has the facilities to accommodate your tastes.

Break Rooms and Kitchen

The virtual office experience is designed to be a turnkey solution, which means it often reflects the traditional office experience – without the expensive rent and maintenance. This includes a fully furnished break room and kitchen, where Intelligent Office clients can take a breather, socialize, and even network. A virtual office environment is intended to give you all of the necessary tools to succeed, and yes, that includes coffee, when you need it.

Tasteful Accomodations

Many people are skeptical of virtual offices as nothing more than a temporary pop-up shop. Intelligent Office goes above and beyond to not just provide space, but provide a professional space that truly reflects the needs of your business. From the Class A building to the office furniture, our office environment is tasteful and authoritative. This helps solidify your business image while enhancing your quality of work and life.

If this virtual office environment sounds like a good fit, get a quote today!

Non-profit organizations face a host of unique challenges. Intelligent Office virtual office services can help meet those challenges. Find out how.

Nonprofit organizations are unique in that any profits are designated for reinvestment in the organization’s cause. This model creates a long list of challenges, and nonprofits must have a creative approach for sustainable success.

A virtual office presents a perfect opportunity for nonprofits to tackle those challenges by cutting overhead costs, increasing operational efficiency, and making a bigger impact on their chosen mission. Here’s how a virtual office is a perfect fit for your organization.

Lower Costs

The most significant challenge that nonprofits face is a lack of funding, and they must maintain disciplined budgets to account for this challenge. Rising commerical office leasing rates have left them with limited choices for nonprofit office space. A virtual office provides organizations a cost-effective solution without sacrificing location, capabilities, or reputation.

Intelligent Office offers professional office space with modern amenities, including a Class A building, tasteful reception and lobby area, premium telecommunications systems, meeting rooms, and more. And perhaps most importantly for nonprofits, Intelligent Office services are on-demand, which means you only pay for what you need, when you need it.

Organizational Infrastructure

It’s a common misconception that all nonprofit employees are volunteers. Most nonprofit organizations hire full-time employees, but strained resources and even federal regulations limit how much and how many employees are paid. This puts tremendous stress on the infrastructure of a nonprofit organization, forcing individuals to fill multiple roles.

Intelligent Office offers virtual assistant services that provide professional, reliable assistance without the costs and scrutiny of hiring a full-time employee. Our virtual assistants are capable of answering calls, managing schedules, and connecting donors and clients with the appropriate contact at your organization.

Boost Professional Image

There are plenty of myths and skepticism surrounding nonprofits, and the perception of many organizations operating in good faith suffers from the misdeeds of a few bad apples.

Working with Intelligent Office is a savvy way of combating this unfortunate perception. Organizations can build trust with potential donors or clients by inviting them to face-to-face meetings in a reserved meeting room or office suite. Our professional spaces and staff will help alleviate any fears they may have, and you can show them that your organization is a reliable outfit that’s invested in making a positive impact.

Get In the Action

Nonprofit employees and volunteers are usually drawn to the field out of a sense of duty. That duty usually includes getting out of the office and into the action, where they can help people directly.

Intelligent Office services give organizational leaders the opportunity to get off the phone and reconnect with their original inspiration. Our phone answering professionals are not randomly assigned placeholders. They are trained extensions of your team that you can rely on while you get back to the work you truly care for.

For more information on how Intelligent Office can help with nonprofit office space, contact an Intelligent Office location near you.

Intelligent Office Virtual Assistant Services are a perfect fit for service industry businesses. Find out how they can help grow your business. Read more.

The service industry is one of the most ideal fits for our virtual assistant services. Service industry business owners are often required to be working hard at the job site, limiting their ability to effectively manage administrative tasks. For business owners who don’t have the resources to hire a full-time assistant, this presents a massive problem. How do they balance managing their business while delivering exemplary service to their customers on a day-to-day basis? That’s where a virtual executive assistant comes in.

The Task at Hand

A professional tradesperson takes pride in their work and delivers a high-quality product that requires focus and precision. Answering phone calls, managing appointments, and directing employee teams can be distracting and counterproductive. A virtual assistant is capable of answering every incoming call, monitoring and responding to email and chat, scheduling appointments, managing business teams, and more. A virtual assistant exceeds a prospect’s expecations at the first point of contact, turning the prospect quickly into a customer. This allows business owners to focus on the task at hand – providing the best possible product for their paying customers and never missing a call, chat or email during business hours.

Customer Relations

Our virtual assistant services are not automated machines or outsourced call centers. They are live, local members of your community who are professionally trained and familiarized with your business. They are a true member of your team, and as a team member, invested in your business success. That means handling prospects and customers in a professional manner, building relationships, and ultimately serving as the reliable first point of contact for your business. With a virtual assistant, you can be sure your business is well-represented at all times, which will attract more customers and create additional revenue.

Save Money

Perhaps the most practical benefit of a virtual executive assistant is the money saved. Virtual assistant services from Intelligent Office provide all of the services of a full-time employee at a fraction of the cost. Not only that, but you won’t have to worry about the costs associated with full-time benefits, vacation time, or sick days. Our assistants are always available when needed.

Many service businesses are in need of office space for their executive assistants, but rising rent makes signing a lease a questionable investment. With a virtual assistant, you can forget about making those excessive rent payments every month. Instead, use our local office space to meet with clients; where you only pay for what you need, when you need it.

Stop trying to answer every call, return every email, and direct every team. A virtual executive assistant from Intelligent Office can take care of it all while capturing new business at an affordable price based on your budget and business needs. Find an Intelligent Office location in your area today!

Property management businesses are hectic and require 24-hour service. Intelligent Office virtual assistants are the perfect solution. Find out why.

Property management businesses require business solutions tailored to their unique business operations. Intelligent Office’s virtual assistant services are a perfect option for property management businesses because of their versatility and productivity. Here’s how a property management virtual assistant can help keep things running smoothly.

Virtual assistants can answer phones while property management assists tenants. Property management businesses are inundated with service requests from tenants. These requests are often for maintenance and may require that management visit the affected unit.

If this takes management away from the office, virtual assistants can serve as reliable first points of contact for incoming calls. As you tend to more urgent matters, you can rest easy knowing that a virtual assistant is professionally handling calls and recording all the important information.

Virtual assistants build valuable professional relationships with tenants and prospects. Communication between management and tenants or prospects can suffer due to the hectic nature of the business. Virtual assistants from Intelligent Office are especially equipped to fix this common issue.

They are local members of your community who go through an extensive orientation in order to become a true extension of your team. This allows them to get to know your tenants and business, so they can provide the level of service required to maintain and even expand your business.

Virtual office services provide a professional setting for rent payments and lease signings. When people are looking for a place to live, one of the most important factors in their search is always security. They want to know that their new residence is secure, reliable, and safe. Property management businesses should reflect those qualities in their day-to-day operations, including providing comfortable and professional settings during formal business matters.

Tenants should be comfortable that when their rent payment is dropped off, it’s officially recorded and properly handled. And when prospects are considering signing a lease, an office setting in a Class A building can go a long way in securing their business. Virtual office services, including virtual assistants, project an image that builds trust.

Sophisticated virtual offices can appropriately route phones during after-hours emergencies. One of the most unique aspects of property management is the 24-hour responsibility to units, and of course, tenants. For many businesses, an after-hours emergency is a disastrous proposition. Failure to properly respond to an emergency can put tenants and business in jeopardy.

Intelligent Office’s on-demand virtual assistant services offer reliable security for property owners and tenants. Our virtual assistants are trained members of your team who are familiar with your business’s emergency protocol.

We’re confident that a property management virtual assistant can help your business run more efficiently and even promote the growth of your business. If you have more questions about our services, contact the local office near you!

You don’t have to wait to start improving your business’s reputation. Intelligent Office provides the space and tools to enhance your image today. Read more.

Perception is reality, as the saying goes, and developing businesses must quickly create a favorable business reputation if they want to attract customers. Using a virtual office is a savvy strategy for creating such an image. Here’s how virtual office services help businesses project an aura of professionalism and success.

A virtual address gives your business a professional home. Operating a business from a home address can damage a business’s reputation and even be a security risk. Business owners can combat any questions about the credibility of their business with a professional mailing address, which projects a more qualified appearance than a home address. And with the ability to drop off and pick up mail from a secure location, you won’t have to worry about handing out your home address at every turn.

A virtual office provides fully equipped meeting rooms. If your business doesn’t have the space to host meetings, Intelligent Office provides on-demand meeting rooms. These rooms come with all the amenities of a modern meeting room, including flat-screens or projectors, conference-ready phones, whiteboards, and comfortable seating. If you want to make a big impression when making a pitch or hosting a prospect, a meeting room at Intelligent Office shows that you’re serious about securing their business.

A virtual office offers access to the most favorable locations in your city. Finding affordable office space is increasingly difficult, as commercial lease rates continue to rise in the country’s most competitive markets. This forces developing businesses to choose between a favorable location and investing in growth or talent. A virtual office gives business owners the best of both worlds – a desirable location at a rate that doesn’t restrict growth.

Not only can you set up shop in your city’s most attractive neighborhood, but you’ll also have access to a Class-A building. These are the highest quality buildings in their market based on construction, infrastructure, location, and management. They often are home to the city’s most prominent businesses, and when you choose Intelligent Office, you can raise the profile of your business in the process.

Virtual assistants are a professional first point of contact. It’s expensive and time-consuming to hire full-time employees. Using virtual assistants that we call Intelligent Assistants, business owners can reap all of the benefits of a full-time team member without the overhead costs or risk of turnover.

Intelligent Assistants are highly-trained and fully capable of answering phones, contacting prospects, scheduling appointments, and any other necessary administrative tasks. Developing businesses need a reliable first point of contact to build relationships with their existing client base as well as capture leads from prospects.

You don’t have to wait to start enhancing your business reputation. A virtual office from Intelligent Office gives you modern business solutions that can build authority now. Get a quote today!

Businesses come in all shapes and sizes. Intelligent Office offers solutions tailored for businesses at every stage of development. Read more.

Is it the right time to transition to a virtual office? Perhaps you consider your business too small, too big, or maybe you think it’s too late? The truth is that virtual offices are designed to meet the needs of businesses at all stages. Here’s a closer look at how Intelligent Office can help your business every step of the way.

Seed Stage

At this stage, you have a basic idea for your business, but you haven’t hammered out the details. A virtual office is a great resource for businesses at this stage for a couple of reasons. Virtual office space at Intelligent Office is on-demand, making it a cost-effective solution for investor groups to brainstorm and strategize.

Meeting rooms at Intelligent Office are equipped with all of the technology and resources needed for a professional meeting, including conference-ready phones, projectors, whiteboards, and more. You can leave the office with confidence in your next step as a business.

Start-Up Stage

Your business is now official, and you’re providing services for customers. Virtual office services can help build your professional credibility. Securing a virtual business address through Intelligent Office provides start-ups with a prestigious location that will be recognized by your local community. You can also easily establish a local area code phone number to start to generate business to your new prestigious address.

Lunch & Learns and other networking events at Intelligent Office also give business owners an opportunity to connect with like-minded entrepreneurs. These interactions can lead to collaboration, service swaps, and even sales.   

Growth Stage

Business is booming, and you’re no longer able to keep up with inbound leads as new issues arise. A phone answering service provides an efficient solution for businesses that need a consistent and reliable first point of contact for potential customers.

When using phone answering with Intelligent Office, calls to your business will come directly to our highly-trained staff, giving you peace of mind and meeting your callers expectations, every time. You can be sure that no call is missed, and each customer is treated with the professionalism that will continue to grow your business.

Established Stage

You’re now an established brand as customers in your area have come to trust your level of service. Business is steady, but sales have leveled off as you’ve gotten comfortable in your process.

A virtual assistant is a business solution that can help make that process more efficient. Intelligent Assistants limit overhead costs, including costs associated with hiring a full-time employee, even though your customers will think you have a full team of assistants helping run your business. Our virtual assistants will be trained by you to provide professional help with contacting clients, scheduling appointments, and nurturing a healthy relationship with your most important customers.   

Expansion

As productivity and efficiency increase, you’re now ready to expand into new markets. A virtual office network allows you to move into these markets without committing to a risky, long-term lease that can deplete the resources needed for successful expansion. With 60 locations throughout the United States and Canada, the Intelligent Office network allows you to take your business where it needs to go.

If you think the time is now for a virtual office business, get a quote today!

Virtual office services can be confusing. Intelligent Office provides all of the information you need to get started in a location near you. Read more information online.

Business owners often have questions about how to best utilize virtual offices, including how to get started. To answer those questions, Intelligent Office offers a detailed orientation program for every client. Here are a few details about the process that will give you an idea of what to expect when you begin working with Intelligent Office.

Business Goals

One of the first things we’d like to know is what goals you have for your business. This allows Intelligent Office to determine how our services can help accomplish those goals. If you want to capture more leads, you will need our phone answering service to serve as a reliable first point of contact. If you want to enhance your business image, you may need a virtual business address to secure a prestigious location. 

Pain Points

Every developing business has a few pain points, where internal operations are inefficient or potential customers’ expectations aren’t met. During the orientation process, our staff will ask questions directed to identifying these pain points. This way we can more effectively assess which virtual office solutions are most appopriate for us to provide to your customers. If you’re not able to juggle administrative services and deliver the quality of service required to expand your business, you will need a virtual assistant to answer phones and build relationships with prospects, so you can focus on servicing your existing client base.

Schedule

Every business schedule is unique and requires a level of customized service. We want to familiarize our team with daily employee schedules, including gaining remote access to help schedule appointments on their calednars.. This helps determine exactly when our services are needed, so you aren’t paying for more than you need. If you only need our phone answering service for an hour a day, we can make sure our team is present for that specific period of time. If you need office space or increased human power for a busy time of year, Intelligent Office services are tailored to your needs.

Communication Preferences

One of the underrated features of virtual offices is the detailed training of our assistants. As local members of your community and dedicated professionals, our Intelligent Assistants are a true extension of your business. Our clients actively participate in the orientation process, where they can specify preferred communication styles, draft call greetings, and provide any details that will help our assistants provide the level of service your customers deserve. These details might include screening out specific callers, forwarding only certain calls to the business owner or any other filtering strategies that you deem necessary.

Intelligent Office is a partner dedicated to giving your business the support needed to get to the next level and beyond. The orientation process is important in making sure we’re providing the services you need. If you’re ready to get started, get a quote today!

Intelligent Office offers the best virtual office services on the market. Here’s why you should choose a virtual office today. Read more.

We’re all familiar with the traditional office, and the familiar can be comforting. But the best business decisions don’t come from comfort. The best decisions often come from stepping outside of your comfort zone.

For some business owners, the idea of a virtual office can be confusing or cause apprehension. We’re here to put your mind at ease and show you exactly why choosing a virtual office is the best decision for your business.

Why should I choose a virtual office?

You should choose a virtual office because it will help expand your business.

The best virtual office services provide more than just room to operate. A virtual office provides the infrastructure and internal support to grow your business. Our highly-trained staff is prepared not only to answer calls to your business, but build valuable relationships with existing and potential clients. As our virtual assistants take care of administrative tasks, you can focus on providing the high-quality strategy and service that your customers expect.  

You should choose a virtual office for its premium location and address.

It’s getting more difficult for small and developing businesses to traditional office space as commercial real estate rates continue to spike. This often forces businesses to less desirable locations that can limit exposure and damage credibility. A virtual office provides access to sought-after office locations in your area without the long-term commitment of commercial leases or the high costs that come with them.

You should choose a virtual office because its services are customized for your business and budget.

Intelligent Office provides the services you need to accomplish your business goals. Whether it’s phone answering, office space, a virtual address, or more, we work with you to customize our services to your business, including training our local virtual assistants on your specific operations. All virtual office services are on-demand, which means you only pay for what you need when you need it.

You should choose a virtual office because it enhances your professional image.

Many business owners are reluctant to use their home address as their business address, and for good reason. In addition to a lack of security, using a home address can damage business credibility and prevent credit approval from financial institutions. A virtual office provides business owners with a prestigious address as well as a professional setting to host existing and potential clients.

You should choose a virtual office for peace of mind.  

Our team of virtual assistants prides itself on providing professional service that every business owner can trust. When a prospect or client calls, you can be sure that it will be handled with care and professionalism by someone with intimate knowledge of the area’s geography. That’s because our assistants are local members of the community and a true extension of your team. We take care of the daily rigors of running a business, so you have freedom to be the boss.

You should choose Intelligent Office and the best virtual office services on the market. Get a quote for services in your area now!

Medical service providers have a unique set of business problems. An Intelligent Office virtual medical assistant takes care of them all. Find out how.

The health care industry is complicated, and that complexity can be daunting for medical service providers. Adhering to strict federal regulations in addition to the standard headaches of operating a business can leave medical service providers frustrated and exhausted. One remedy for this overload is the use of a virtual assistant. Let’s take a closer look at why virtual assistant services are ideal fits for medical service providers.

HIPAA Trained and Certified Staff

Our virtual assistants are HIPAA-trained and certified to be compliant by your specific HIPAA standards. Depending on your area of practice, you’re required by federal law to uphold certain standards with regards to patient privacy. Our virtual assistants understand the repercussions of violating these standards, which is why our staff is professionally trained to handle sensitive information. A virtual medical assistant from Intelligence Office is an extension of your team who is privy to your office’s procedures and commitment to ethics.  

Operational Efficiency

Health care providers handle massive amounts of information that requires intense organization in order to avoid costly federal regulation violations. A virtual medical assistant is an efficient solution to those organizational requirements. Not only can virtual assistants help your staff by freeing them up to greet patients and do on-site filing, they can schedule appointments, receive insurance information, record new patient information, follow up with patients, and transmit other information directly to your office. These front-end services provide reliable structure to operations while also limiting stress on medical service providers and their full-time staffs.

Improve Customer Relations

Virtual assistants help your medical service business directly through reliable production, but they also help in more subtle ways like building trust with patients. When virtual assistants interact with patients and their families at that first point of contact, it’s with a personal knowledge of your local community and your business. When operations are organized and consistent, patients and families are able to trust their local health care providers. More than that, when your staff is unburdened of answering all phone calls (and routine client phone, chat, or email engagement), they’re free to engage with patients and their families. Your health care service becomes a more holistic solution for all involved.  

Cost Savings

The most practical reason why virtual assistants are perfect for medical service providers is the cost savings. A full-time office employee requires a full-time salary, including benefits and vacation time. A virtual medical assistant provides all of the elements of a traditional office employee, including the ability to schedule, take down customer information, and provide customer service, but without the financial commitment. In fact, virtual office assistants can be employed for around $1-2 an hour. It’s important to remember that virtual assistant services are on-demand, meaning you won’t have to worry about sick days, vacation time, lunch breaks, or any other scheduling issues. This is especially important for smaller offices and solo practictioners with fewer operational resources.

Medical service providers operate under a unique set of business demands, including powerful legal scrutiny, discretion, and an ultimate commitment to their patients. This results in operational and financial stress. Virtual assistant services are the definitive business solution to this stress. Contact an Intelligent Office Location near you to find out more!

Are you wondering how many virtual office solutions are available? Intelligent Office offers more than just office space. Find out more.

Intelligent Office is known for its diverse offering of virtual office solutions, but did you know you can use Intelligent Office to schedule appointments? Or secure your own business address? There’s a whole host of virtual office services available that you might not be aware of. Here are a few more examples of overlooked virtual office solutions that can help your business today.

Client Greetings: Our offices feature professional environments that include waiting room furniture as well as a welcoming and helpful staff. You can be sure that when clients or potential clients visit an Intelligent Office location, they will be treated with respect and care. This can go a long way in creating or maintaining your business’ professional image while also gathering information on the wants and needs of existing and prospective clients.

Drop-Off/Pick-Up: Operating a business is time-consuming, and administrative tasks can seem tedious when looking at the big picture. A virtual assistant is fully capable of handling these types of tasks, including drop-off and pick-up of confidential documents. This service maintains security while affording business owners and clients the flexibility to stay on their personal schedules.

Customer Intake: Attracting potential clients is a part of the process, but closing sales is the name of the game. Virtual assistant services help bridge the gap between those two moments – making a strong first impression while maintaining effective communication with prospects in order to build trust and strengthen relationships. You might not be able to answer every prospect’s question, but our team of well-trained assistants can.

Notary: Legal paperwork is an unfortunate necessity for every business, but as licensed notary publics, our Intelligent Assistants are qualified to draft and certify contracts as needed. 

Forward Mail: A virtual address not only lends credibility to your business, it also provides access to a private mailbox, 24 hours a day. You can even have your business mail forwarded to you on-demand or according to a schedule.

Lobby Listing: One of the most overlooked aspects of a virtual office is the authority that comes with having your business listed on the office lobby. This presents a professional image to clients and guests, but it’s also important for verifying your business in online listings. This boosts your online presence and has the potential to increase leads and sales.

Package Security: Businesses often need expensive or information-sensitive packages to be delivered. For home-based businesses, front porch delivery can be a risky proposition. With a virtual office, you can be sure your packages are safe and secure in our offices.

Those are just a few of the under-the-radar virtual office solutions available through Intelligent Office. If you have a specific business need that wasn’t addressed, there’s a good chance we can take care of that too. For more questions, contact the Intelligent Office location near you.  

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Intelligent Office offers flexible office space across its 60 locations. Find out how this convenient setup could help your business. Read more.

Intelligent Office is a network of temporary and virtual office spaces with 60 locations across the United States and Canada. That expansive network offers several benefits to members, and one of the primary benefits is flexible office space. That’s because if you’re a member at one Intelligent Office location, you’re a member at all Intelligent Office locations. We’ll take a look at a few scenarios where this arrangement could benefit you and your business.

Scenario 1: Your law firm represents a variety of clients spanning the entire state of Florida. While your home office is located in Palm Beach Gardens, a potential client is based in Tallahassee – 400 miles apart. The prospect prefers to meet in-person and is unable to make a trip to Palm Beach.

Solution: As a member of Intelligent Office, you’re able to invite your client to the Jacksonville location – just 166 miles from Tallahassee. Not only can you come to a compromise with the potential client, but the office space projects a certain level of professionalism – creating an impression that could lead to a valuable partnership.   

Scenario 2: Your computer software business based in Minneapolis, Minnesota, is preparing for the industry’s biggest conference that’s held annually in Las Vegas. You’re introducing a new line of software and would like to get in front of prospective buyers outside of the hustle and bustle of the conference.

Solution: As a member of Intelligent Office in Bloomington, Minnesota, you can reserve a meeting room at any of the three Las Vegas locations. This allows you to host a meeting or event outside of the conference venue, where you can meet the right people in a setting designed for success.

Scenario 3: Your construction business has experienced significant growth in San Diego. You’d like to expand your service area to San Francisco, but potential clients would rather work with a builder from the area.

Solution: Securing a virtual business address from one of the two Intelligent Office locations in the San Francisco Bay Area establishes your local presence. You can start gathering information about the area while boosting your credibility with buyers in the Bay Area. A virtual address also saves you from the long-term, expensive commitment of private office space.

Scenario 4: Your online retail business has gone fully remote with employees working across the country. As the owner, your virtual office space is based in your hometown of Dallas, but your director of sales works from home in Chicago. Her presentation skills and experience with an existing client are needed to secure a new contract.

Solution: She’s able to schedule time at an Chicago office location, where she can meet with the relevant parties in a professional setting. Intelligent Office conference rooms are fully equipped with all of the latest presenting technology, providing all of the functional benefits of a professional office at an affordable cost.    

Intelligent Office services are on-demand, meaning you only pay for what you need, when you need it. It also means flexible office space is available near your home base or on the road. Check out all of our Intelligent Office locations to see which one will work best for your business.

Intelligent Office offers flexible office space across its 60 locations. Find out how this convenient setup could help your business. Read more.

Intelligent Office is a network of temporary and virtual office spaces with 60 locations across the United States and Canada. That expansive network offers several benefits to members, and one of the primary benefits is flexible office space. That’s because if you’re a member at one Intelligent Office location, you’re a member at all Intelligent Office locations. We’ll take a look at a few scenarios where this arrangement could benefit you and your business.

Scenario 1: Your law firm represents a variety of clients spanning the entire state of Florida. While your home office is located in Palm Beach Gardens, a potential client is based in Tallahassee – 400 miles apart. The prospect prefers to meet in-person and is unable to make a trip to Palm Beach.

Solution: As a member of Intelligent Office, you’re able to invite your client to the Jacksonville location – just 166 miles from Tallahassee. Not only can you come to a compromise with the potential client, but the office space projects a certain level of professionalism – creating an impression that could lead to a valuable partnership.   

Scenario 2: Your computer software business based in Minneapolis, Minnesota, is preparing for the industry’s biggest conference that’s held annually in Las Vegas. You’re introducing a new line of software and would like to get in front of prospective buyers outside of the hustle and bustle of the conference.

Solution: As a member of Intelligent Office in Bloomington, Minnesota, you can reserve a meeting room at any of the three Las Vegas locations. This allows you to host a meeting or event outside of the conference venue, where you can meet the right people in a setting designed for success.

Scenario 3: Your construction business has experienced significant growth in San Diego. You’d like to expand your service area to San Francisco, but potential clients would rather work with a builder from the area.

Solution: Securing a virtual business address from one of the two Intelligent Office locations in the San Francisco Bay Area establishes your local presence. You can start gathering information about the area while boosting your credibility with buyers in the Bay Area. A virtual address also saves you from the long-term, expensive commitment of private office space.

Scenario 4: Your online retail business has gone fully remote with employees working across the country. As the owner, your virtual office space is based in your hometown of Dallas, but your director of sales works from home in Chicago. Her presentation skills and experience with an existing client are needed to secure a new contract.

Solution: She’s able to schedule time at an Chicago office location, where she can meet with the relevant parties in a professional setting. Intelligent Office conference rooms are fully equipped with all of the latest presenting technology, providing all of the functional benefits of a professional office at an affordable cost.    

Intelligent Office services are on-demand, meaning you only pay for what you need, when you need it. It also means flexible office space is available near your home base or on the road. Check out all of our Intelligent Office locations to see which one will work best for your business.

A virtual answering service from Intelligent Office has the potential to grow your business. How can it help your business? Read more information online now.

Q: Does my business need a virtual answering service?

A: Yes, if your business needs a professional, reliable first point of contact for clients and prospects that will save you time and money.

What is a virtual call answering service?

A virtual call answering service from Intelligent Office provides a reliable first point of contact from a professional virtual receptionist. The receptionist is a live, local professional who is trained by you on your business operations and expectations. To be clear, our virtual call answering services are not automated or recorded. 

How can a phone answering service help my business?

Business Development: Perhaps the most overlooked value of a phone answering service is its ability to help small businesses grow. The first factor in this is the fact that a call to your business will never be missed. When prospects have a problem, they will often call a business by phone to solve their problem. If that business does not answer their call, or they are forwarded to an automated system, the prospect is likely to move on to a competitor.

In fact, 80 percent of all business goes to the 20 percent of businesses who meet expectations on the first point of contact. With a virtual answering service, you can be sure that each and every prospect is met with a professional and reliable member of your team.

The second factor in fostering business development is that our receptionists are a true extension of your business. They are members of your local community and trained on your business expectations. That familiarity with your business helps build relationships with clients and prospects, boosting customer satisfaction and even increasing sales.

Flexibility: A phone answering service offers flexibility in a couple of different ways. First, our services are customized for your budget and business needs. If your full-time receptionist is unavailable, you’re able to utilize our services on-demand and for as long as needed. Our virtual receptionists also are available for full-time use – answering every call that comes into your business.

Second, a phone answering service gives business owners the flexibility to tackle other initiatives. As a small business grows, business owners can find themselves tied up fulfilling multiple roles. A virtual answering service takes administrative duties off of the owner’s plate, allowing them to focus on providing quality service for clients and strategizing for business growth.     

Cost Savings: One of the most concrete benefits of a call answering service is the cost savings. Intelligent Office phone answering services include all of the services of a full-time receptionist at a fraction of the cost.

Full-time employees require full-time pay, benefits, sick days, and vacation time. Where a full-time employee costs $15-25 per hour, phone answering services come in at just $1-2 per hour depending on your specific needs. For small businesses with limited resources, these cost savings can go a long way in developing their services.   

If you’re interested in how Intelligent Office’s phone answering services can help your business, get a quote today!

What is a virtual address and why is it so important for small and developing businesses? See how Intelligent Office can help legitimize your business. Read more now!

A business address is a practical need for all businesses. You need a physical address to send and receive mail, for example. One way to secure a business address is through renting or buying office space, but these long-term commitments often come with expensive costs that can set your business back. Another way to secure a business address is through a virtual business address. So what is a virtual business address, and why is it an ideal solution for businesses of all sizes? Let’s explore.

A virtual business address is a service associated with virtual offices. A virtual business address provides a physical location for your business communications, including mail, reception staff to greet your customers and sign for packages, answering services, and more. But there are other factors that make securing a virtual mailing address more than just a matter of practicality.

Professional Image

Consumers are quickly becoming expert researchers when it comes to evaluating businesses. If you’re currently using your home address as your business address, this can be a knock against your credibility in the eyes of a consumer who is accustomed to seeing an office or storefront. Sharing a home address can also create security and privacy concerns for the business owner. A virtual address establishes a reliable point of contact and projects a professional image that is associated with successful, legitimate businesses. If you choose to add services such as a virtual assistant or hourly spaces and conference rooms to meet with clients, your business can further present itself as a corporate entity capable of handling clients big and small.

Credit Approval

Banks and financial institutions can follow the same logic as consumers, assuming a home business address is associated with a new or unsuccessful business. This is perhaps even more damaging than negative consumer perception, as financial institutions might use such rationale to deny credit requests.

For small or developing businesses, a credit denial could significantly slow business growth. A virtual mailing address gives your business the authority that banks require for investment, so you can keep your operations on schedule.

Local Business Search

As consumers turn to their phones to research and, ultimately, make purchasing decisions, it’s critical that your business is listed in business directories such as Google My Business. Without a physical address, however, your listing will not be verified. It’s imperative to choose a virtual office, like Intelligent Office, that can receive the Google Verification postcard and notify you immediately of the code to verify your Google My Business listing.

This is important because business directories such as Google My Business provide basic contact information to prospects, including phone number and address as well as business reviews. These basic elements are important for convenience as well as increasing your business’ online visibility, where prospects are evaluating potential business partners.

Local Footprint

Some businesses need to establish themselves as members of their communities. A virtual address provides access to a shared office space in the area where their business is located. For a monthly charge, this can even include a physical listing on the office entrance as a way of reinforcing the legitimacy of your business (suite/directory listings can matter to Google as well). If you need to meet with potential clients or other area business leaders, a virtual mailing address secures access to this space.

Business owners have to be creative and carefully evaluate all of their options. Instead of wasting money on expensive office space, a virtual address provides business owners with practical communication resources while also building trust with consumers, lenders, and their local community. For more information on a business address from Intelligent Office, contact the office near you!

Intelligent Office offers all the elements of a traditional office, at a fraction of the cost. Read more information about how your business can save.

Q: What are the costs of virtual office services?

A: The cost of virtual office services is dependent on your location, the services you require, and the length of agreement. We’ll provide context below.

We provide all of the elements of a traditional office at a fraction of the cost. Here’s a list of a few of our services and how they can help you save on costs.

Office Space: Securing private office space in a desirable location often requires a long-term commitment at a premium price. The simplest part of Intelligent Office services is the office space itself. Whether you want coworking space, meeting rooms, or shared offices, the cost of Intelligent Office services will come at a significantly lower price than signing a lease. Intelligent Office allows you to rent space as needed, saving you the headaches and expensive obligation of a long-term agreement. (But if you do truly need executive offices, we’ve got those too.)

Virtual Assistant Services: One of our most versatile business solutions, the Intelligent Office Virtual Assistant provides mutliple layers of service. Virtual assistants are live, trained members of your team who perform all of the duties of a full-time receptionist, including answering incoming calls, scheduling, customer intake, order processing, and any other relevant administration responsibilities.

Not only is a virtual assistant a valuable part of developing your business, they require significant less investment than a full-time employee. A virtual assistant does not require full-time pay, benefits, sick days, or vacation time. When all is said and done, a virtual assistant may be employed for $1-2 per hour compared to a full-time employee at $15-25 per hour.   

Phone Answering: Virtual Office phone answering services serve as a reliable first point of contact for your business. Prospects choose the business that meets their expectations, every time. A live, local team member answers all incoming calls, ensuring all potential clients and existing customers avoid answering machines and receive professional communication. This saves time for business owners and allows them to focus on the strategic tasks needed to take their business to the next level, all while capturing new business. As with the virtual assistant, the phone answering service comes at a substantially more affordable rate than a full-time employee.

Virtual Address: Many businesses use a virtual business address to project a professional image, secure credit for business investment, and boost their credibility in the eyes of consumers. A virtual address is a savvy solution for business owners who want all of the advantages of a physical address, but don’t want the expensive price tag that comes with leasing an office. A virtual address provides a physical location for your business communications, including mail, reception staff, answering services, and more.

Intelligent Offices offers on-demand services that are customized for your budget and business needs. This is the most important idea to remember about virtual office costs. Our virtual offices services are designed to meet specific needs. If you need a full-service office, we’re fully capable of providing all of those services. But if you need anything from a business address to an on-demand employee, we can make that happen too. To find out the virtual office costs associated with your business needs, visit an Intelligent Office near you now!

Virtual office services add a layer of security that you might not be aware of. See how Intelligent Office keeps your confidential business information safe. Learn more.

Virtual office services are becoming a popular resource for all types of businesses, but one common concern connects all of them: safety. It comes in many forms depending on your business and the virtual office services you employ. So how does a virtual office keep you and your business safe? There are a couple of ways.

Data Security

When we discuss virtual office safety, it’s usually in terms of data security. In an advanced technological age, many businesses are concerned, but not aware of their vulnerabilities and the consequences of a data breach. According to the National Cyber Security Alliance, 62 percent of cyber attacks target small- and mid-sized businesses, and 60 percent of small- and mid-sized businesses that are hacked go out of business within six months.

That’s why we take data security seriously at Intelligent Office. When you use office space or coworking space at one of our locations, you can be sure that our private network is secure and actively monitored.

Virtual office services offer a technical advantage over public workspaces like your local coffee shop, but they also offer a human advantage. Virtual assistants are highly-trained professionals who are true proactive members of your business team. Whether it’s handling business mail or confidential records, a virtual assistant can be trusted to professionally manage your information.  

Data security is especially important for businesses like law firms and health care companies that store sensitive information. Federal regulations mandate that businesses with such information take precautions to protect it. Failure to do so can lead to fines in the millions. If you’re not investing in security through technology or a secure workspace, you’re putting your livelihood at risk.

Home Privacy

For business owners who work out of their home, a virtual address can lend credibility to their business – projecting a professional image that also helps secure financial backing. But more than that, a virtual address keeps a business owner’s home address out of the public eye.

For many business owners, a virtual address is a practical solution that keeps professional and personal lives separate. For others, it’s a safety precaution to protect them and their families. Either way, virtual office services provide peace of mind.  

Intelligent Office is prepared to keep you and your business secure. With our highly-trained staff, internal cybersecurity technology, and a wealth of experience, we offer a professional busines solution for a serious business problem. If you have any questions about virtual office security, we are happy to help. Contact an Intelligent Office location near you to further discuss virtual office safety.

Virtual offices from Intelligent Office provide businesses with all the modern amenities of a professional office without the high costs of a long-term lease. Read more.

Every business needs office space, but surging leasing rates make it difficult for many businesses to justify the expense. Real estate is one of the top three expenses for a company, and many business owners are looking for creative solutions to save money without sacrificing location and resources.

Virtual offices present a sensible option that provides all of the modern amenities of a professional office at a much lower cost than leasing a traditional office. Let’s take a closer look at the benefits of a virtual office and where you can save the most.

Virtual Office Benefits

1. Virtual office services are on-demand. Leasing office space often requires a long-term commitment. This commitment is too expensive and too risky for many business owners. When using a virtual office, business owners are able to only pay for the services they require. Whether it’s hourly, weekly, or monthly, virtual office space and services are on-demand, so you’re only paying for what you use; not paying premium prices for space and services that you don’t need.
2. Virtual offices supply office equipment and furniture. Leasing office space is expensive, but so is furnishing that space with all of the tools and furniture required for a functioning office. A virtual office provides businesses with all of the equipment to be expected at a professional office, including communications technology, reliable high-speed Internet, presentation tools, office furniture, and more.
3. Virtual offices present a professional image. Office space is important for making a favorable impression on clients and potential prospects. A virtual office gives you access to a desirable location as well as promotes your business’ legitimacy with professional conference rooms, reception area, and a welcoming staff to greet your customers. A virtual office is a true home for your business.
4. Virtual offices provide freedom for business owners. Maintaining a professional office is stressful and time-consuming. A virtual office offers security and freedom for business owners who need time to cultivate new ideas, build relationships, and move their business forward. Business owners can spend more time focusing on generating revenue and less time on the minutaie of office upkeep.
5. Virtual offices are more than just office space. A virtual office includes space in a premium location, but it also has the potential to be more than that for your business. Virtual office services are fully customizable, allowing you to add phone answering, virtual assistants, and a virtual business address, among other services. It’s important to remember that you’re not simply gaining access to a meeting room. You’re investing in growing your business. 

A virtual office cost analysis reveals a significant advantage to leasing an office. Your office solution should be a tool that helps grow your business, not a financial drain that restricts it. As your business develops, your virtual office space and services can mature at the same rate – giving you flexibility and comfort at the best price. For more information on the cost and benefits of a virtual office, find an Intelligent Office location near you!

What is a virtual receptionist and is this service the right fit for you? See how Intelligent Office can help support and grow your business. Read more online now!

Many business owners are turning to virtual reception services to help their businesses run more efficiently. Still, one of the most common questions we hear is, “What is a virtual receptionist?”. If you’re skeptical or unsure of how a virtual receptionist can help your business, we’ve got you covered. Let’s take a look at what we mean when we say virtual receptionist and how it could impact your business.

What is a virtual receptionist?

Before we discuss what a virtual receptionist is, it’s important to discuss what a virtual receptionist isn’t. A virtual receptionist IS NOT a robot or automated answering system. A virtual receptionist is a live, trained member of your team who performs all of the duties of a full-time receptionist, including answering incoming calls, scheduling, customer intake, order processing, and any other relevant administration responsibilities.

What are the benefits of virtual reception services?

The immediate benefits of virtual reception services are practical. A virtual receptionist is capable of answering calls, organizing your schedule, and giving you the freedom needed to grow your business. But you might not have considered these other benefits.

Using a virtual receptionist service is not a passive stopgap, but instead an active strategy for growing a business. If you’d like more information on how our virtual reception services can help your business, contact your local Intelligent Office today.