Washington DC
(Central Business District), DC

1775 Eye Street NW Suite 1150
Washington, DC 20006

by Jessica Valdez
9/9/2019 8:47:30 AM

How to Transition From a Physical Office to a Virtual Office Space

Congratulations, you’ve decided to ditch the traditional office lease and start running your small business from a virtual office space!

Making the switch is a great way to save money, expand your professional network and gain flexibility, but you should still prepare your company for a successful change. Set yourself up for a successful transition with the following guidelines, suggestions and tips.

Consider doing a virtual office test run

Because virtual offices allow members to only pay for what they need, and nothing they don’t, you’ll have an opportunity to test out your business’s new home. You can work from a space for a few hours, an entire week or longer before choosing a final location to run your company. 

Depending on the location of your business, you can even test out different offices within your region. Providers like Intelligent Office (IO) have locations throughout the U.S. and Canada, and many cities feature several spots within a larger metro area. Feel free to test different offices until you find the perfect fit

Additionally, you could try out different types of virtual space options, ranging from executive suites to shared office spaces

Learn what to expect from a virtual office

While virtual offices share many similarities with traditional office spaces, like professional furnishings and all the office equipment you need to get work done, there are some key differences.

For example, you could work alongside different people each time you go into the office. You’ll see more familiar faces as you get to know members in your new community, but people tend to pop in and out at different times. If you’re utilizing a coworking space or other type of shared office space, you could also work from different workstations within the office.

Even with these differences, however, you’ll quickly find that virtual offices have a lot in common with traditional office spaces. Learn more about what to expect here.

If employees will be joining you, communicate early and often

Change can be unsettling for anyone, especially your employees. Be sure to keep your team up to date on the office transition, and let them know what to expect from the new office setup. Make sure they understand all of the benefits the new space will provide, too. 

You should also think about what the virtual office transition will mean to your team members, both from a practical and emotional perspective:

  • Will they have longer commutes? 
  • Do some people rely on public transportation to reach the office, and will their journeys be impacted in a positive or negative way? 
  • Has anyone settled into the existing office and made it feel like their home away from home?

Spend some time thinking about the implications of an office switch from your team’s perspective. With this type of empathetic and conscientious approach, you’ll soon be getting more of your best work done from a flexible and affordable virtual office space. 

Related

Additional Resources to Help Grow your Small Business

White Paper

How Mail Services Help Entrepreneurs Succeed

In today's mobile economy, digital entrepreneurs often work from varying locations. While this can help save money and increase agility, it comes with one big drawback:

Read More >
White Paper

Virtual Assistants Provide a Competitive Edge

Countless small business owners rely on remote assistants or offsite receptionists to help with critical organizational duties. While some are content to offload simple tasks to self-employed, stay-at-home support people, others demand more comprehensive services...NULL

Read More >
White Paper

Virtual Assistants & Remote Assistants: A Comparison

While the traditional virtual assistant is likely to work from home, an executive-level virtual assistant is part of a greater brick-and-mortar presence. This fundamental difference opens the door for extensive training opportunities that broaden the professional's support capabilities.

Read More >
White Paper

Overview of Virtual Offices, Executive Suites and Co-Working Spaces

Work has changed. In an age of instant communication, cloud-based applications, and workplace versatility, the era of the traditional office culture has come to an end. Providers of virtual offices, executive suites and co-working spaces have effectively liberated the nation’s work culture, adding dynamic and energizing new choices...

Read More >
White Paper

Part 1 of 4: Introducing the SBA

For entrepreneurs and small business owners, navigating the tricky terrain of creating a sound business plan, forecasting for growth and developing an operative growth strategy can be a major challenge. Fortunately, American entrepreneurs and operators have access to one of the most effective resources in the worldwide market...

Read More >
White Paper

Part 2 of 4: Starting a Small Business

Navigating the complex terrain of creating a sound business plan, forecasting for growth and developing an operative growth strategy can be a challenge for entrepreneurs and small business owners. Fortunately, American entrepreneurs have access to one of the most effective resources in the world via the Small Business Administration (SBA).
... Click to read more

Read More >
White Paper

Part 3 of 4: Managing a Small Business

Congratulations! You have gotten your small business up and running. Now what? This part of our four-part series on leveraging the Small Business Administration to help you launch and manage a small business will focus on the operational aspects of running a business. Whether you need leadership strategies, day-to-day decision making skills
... Click to read more

Read More >
White Paper

Part 4 of 4: Marketing, Sales and Contracting

Understanding marketing and sales as well as the technical complexity of our Internet-driven society gives entrepreneurs a distinct advantage over the competition. This final segment of our four-part report will take a deeper dive into the logistics and philosophy of marketing and sales and their impact on your business success.
... Click to read more

Read More >
White Paper

DIY Marketing Tools

If a business isn’t marketing, its potential customers are not finding it. Small to medium size businesses often struggle with spending hundreds of thousands of dollars on marketing. New DIY marketing tools, however, have eliminated the need to spend astronomical amounts on online and traditional marketing. These tools
... Click to read more

Read More >
White Paper

Virtual Office for Legal Professionals

Law firms (large and small) and solo legal practitioners alike can use virtual office services and spaces to run their entire legal operations or as a supplement to a home office or traditional brick-and-mortar offices. Virtual office services can be particularly useful during trial preparation
... Click to read more

Read More >
White Paper

Finance & Tax Professionals

Finance and tax professionals, whether they work solo or as part of a larger firm, can use virtual office spaces and services to stay on top of their workloads, especially during the busy tax season. Professional virtual office spaces can be particularly useful when back-to-back client meetings are necessary...

Read More >
White Paper

Traveling Entrepreneur

As business people and entrepreneurs continually strive to grow their business, doing so frequently involves traveling around the country to attend networking or tradeshow events, meeting clients and prospects on their own turf, and getting some face-time with colleagues, contractors or employees who may operate in a remote location. Preparation
... Click to read more

Read More >
White Paper

Virtual Office Eguide

Have you ever wondered why some small businesses are successful and others are not and what do these successful companies do to gain an edge over their competition? Through our years of experience
... Click to read more

Read More >

Additional Intelligent Office locations near Washington, DC