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How to Find the Right Virtual Office: 6 Factors to Consider

By Barbara Beauregard   |    October 7, 2019   |    6:43 PM

What to Look for When Vetting Virtual Office Spaces

You’ve decided that a virtual office space is the right fit for your small business. But, with so many options, it’s not always easy to find the right fit. Selecting the perfect space is even trickier when you live and work in a large metropolitan area overflowing with choices. 

When you set out to find a virtual office space, use these 6 factors to guide your search. By the time you’re finished comparing providers, you’ll have found the perfect home for your company.

1. Location, location, location

Look for an office in a central and convenient location that’s easily accessible for you, your team and any visiting clients. If parking is important, you’ll also want to confirm availability. 

Intelligent Office (IO) virtual offices are located in desirable business districts throughout North America. Many cities have multiple locations, and that means you can work from whichever space makes most sense for your needs. IO members are free to utilize all locations in the network, a perk that’s especially handy for traveling professionals. 

2. The technology you need to get work done

Any virtual office space you consider needs to have the equipment and technology required to get work done and grow your business.

Technology needs vary drastically from business to business. At the bare minimum, make sure a space has reliable high-speed internet and functioning printers and scanners. Depending on your business, you might also need fax machines, conference phones and other tools. 

3. Comfortable conference and meeting rooms

In addition to different types of office space, virtual offices also have conference and meeting rooms that members can book on an as-needed basis.

Even if you think you’ll ever need to use these spaces, check them out during your tour. As your business grows and you gain more customers, meeting rooms could become an essential amenity. 

4. Understand what you’re paying for

Every virtual office space is different in terms of what’s included with your monthly payment. For example:

  • Some virtual offices allow endless printing and copying, while others have limits. 
  • Some spaces include a virtual address and mailbox with membership, others price that as an added service.

At IO, we use à la carte pricing. This means you only pay for exactly what you need, and nothing that you don’t. 

5. Flexible membership terms

Some virtual office providers want members to commit to a long-term lease, others permit more flexible arrangements. With that in mind, don’t forget to ask plenty of questions about the membership and/or leasing agreement.

6. The virtual office space also checks all 6 of these additional boxes

At IO, we spend a lot of time connecting business owners and other professionals to the spaces and services they need most. Over the years, we’ve learned a thing or two about the features and amenities that our members feel are essential to getting their best work done.

Once you’ve used the 5 factors listed above to narrow down your virtual office search to a handful of spaces, be sure to click the link above to learn about 6 (more) signs you’ve finally found the perfect virtual office space. 

We’re confident that our virtual office spaces across the U.S. and Canada will check off each box, so don’t hesitate to get in touch to schedule a tour at an IO location near you.