The film Office Space is a cult classic in America, mainly because many adults can emphatically relate to the mundane, frustrating office environment depicted in the film. Boring cubicles, poor management, broken technology… it's enough to make any employee dread coming into the office. It's a scenario that no business owner or manager wants to deal with, so here's how to keep your office environment friendly and enjoyable, so that your employees aren't snickering about terrible working conditions at the water cooler.Read More >
It is very challenging to stay up to date with office technology given how quickly things change these days, but some companies struggle more than others to keep up. Do you want to be the middle manager who dictates a memo so your secretary can type it up on her word processor before faxing it to a client? Or would you rather be the technology guru who conceptualizes an infographic that demonstrates your company's process cycle before uploading it to your wiki via the cloud? Let's meet the future halfway and look at five office technologies that are dead as a doornail and should be discarded at the earliest opportunity.Read More >
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The idea of working from a home office sounds very appealing to many people. When you work from home, you never have to get out of your pajamas! You can lie in bed while you conduct important business transactions! You can cook and clean while you're trying to work! Sound about right? Maybe not.
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Features and Benefits of the Evernote Suite of Products
Evernote is a suite of software tools designed for taking notes, saving information and organizing files and documents. The basic products are free, but you do have to pay a fee for the premium services. The software runs on all major desktop and mobile operating systems, including Windows, iOS, Android and Blackberry.
The Evernote product suite includes the following eight products:
Evernote: The signature product allows you to create “notes”. Notes can be nearly anything, including images, text messages, podcasts or even web pages via the Web Clipper feature. Since Evernote is a cloud-based app, all of your notes can be accessed from any device, and all notes are updated simultaneously. Share your notes with coworkers or colleagues, making it easy to collaborate and keep everyone up-to-date. Use this software for a variety of activities, including taking meeting notes, collecting research, or planning your business itinerary. Use the audio feature to capture important talks from conferences.
Skitch: Skitch allows you to markup documents, images or presentations with text or by adding arrows and shapes. Rather than adding a lot of comments to a document, use arrows to point directly to an element in an image or add a green check to a document to show that presentations have been reviewed and approved.
Penultimate: Penultimate is Evernote’s iPad handwriting app. Using a stylus, Penultimate allows you to take handwritten notes directly in to your Evernote notebooks without the paper. Add drawings, doodles or side-notes just as you would in handwritten notes. For those who prefer writing to typing, this app makes note-taking more convenient. And because your notes are stored within your Evernote account, your Penultimate notes are searchable and easy to share with collaborators.
Evernote Web Clipper: Bookmarking web pages used to be the only way to save important research or interesting articles. With Evernote Web Clipper, you can clip either certain sections of a page or an entire web page and save it to your account. If you’re collecting stats for a presentation or just for a business use case, the app lets you pull together all of your research into a single file. Web Clipper is a cloud-based application, meaning that you can access your saved web pages from any device, including your desktop, tablet, laptop and smartphone.
Evernote Hello: It’s hard to remember all of the people that you meet when networking or at meetings and conferences. Evernote Hello allows you to create a virtual Rolodex of people, including where you met them, how you interacted with them and other history.
Evernote Food: Evernote Food keeps track of all your favorite recipes and food. For business people on the go, you can also use this app to find new restaurants when you’re out of town.
Evernote Clearly: When you’re reading a blog, pop-up ads can obscure the text and even slow down how fast the page loads on your device. Evernote Clearly removes these distracting ads from the text, leaving you with a clean version of the post. Aside from making for a better reading experience, it also provides you with an ad-free post if you need to use it for a presentation or marketing materials. Plus, the product allows you to save the post for later reading, i.e. when flying home from a conference.
Evernote Peek: Evernote Peek is an iPad app that turns your notes into virtual study guides. It works in conjunction with the iPad Smart Cover or the Evernote Peek Virtual Cover, and it essentially allows you to create “virtual flashcards”. Peek under the edge of your Smart Cover to view the question or clue, then lift the cover all the way up to see the answer. Questions and clues are created from your own Evernote notes; the title of your note is the clue, and the body of the note is the answer. Use this app to prepare for a presentation, learn new material, or even to learn a new language to improve your overall business skills.
Evernote’s product suite combines the functionality of a note-taking app with a virtual filing cabinet that you and your team can access anywhere.
StayFocused Can Help Users Become More Efficient and Productive
Staying on task is difficult for everyone, whether you’re a small business owner, freelancer or employee. The Internet provides enough distractions to drastically decrease overall productivity. One way to combat this issue is with StayFocused, which is a free app that reduces access to certain sites by limiting the time spent on them.
It’s an add-on for the Chrome web browser, and it tracks the length of time that is spent on distracting sites like Facebook, Huffington Post, eBay and reddit. Once a certain time limit is reached, users will no longer be able to access this site the rest of the day. This time limit ensures that everyone is doing their jobs and increases overall productivity. Most users want to stay on task and get their work done, but oftentimes just forget how long they’ve been on these sites. This app works as a reminder to help users get back on track and avoid going down the rabbit hole of gossip, social media, news or similar sites. Further, it’s also easy to install and very intuitive to use.
How to Get Started
As mentioned, StayFocused reduces the time spent on certain websites. Setting up this extension is quite easy even without a technical background or an IT department, and it works on desktops, laptops and mobile devices like smartphones and tablets. To get started, go to the Chrome Web Store, and click the “Add to Chrome” button. Once installed, there are several options within the setup menu.
StayFocusedcan be accessed from either the app site itself or by clicking on the clock icon on the right-hand side of the screen, next to the address bar. The icon only has a limited number of options, including being able to block a site and immediately accessing the Advanced options, Nuclear Option, Settings and Help/FAQ.
Features and Benefits
The main goal of the app is to keep users from wasting valuable work hours on non-work websites. It provides ways for users to restrict how often they visit or stay on blocked sites. Sites can be blocked by going to the Blocked Sites tab, and adding the URL of the website, or by selecting a site from a list of recommended sites. Users can also create an “Allowed” list of sites. To create a list of blocked or allowed sites, go to either the Blocked Sites or Allowed Sites tab, and add the URL without the http://. To block an entire site, remove the www, or block all domains by using an asterisk, i.e. *.org.
As this is a free extension, there are no advanced admin rights that lock down the settings, meaning that users can change them if they really want to know about the latest celebrity gossip or to continue reading their Facebook newsfeed.. The Require Challenge, however, can be added, which makes it difficult for users to change the settings by making them complete a “challenge” before manipulating anything. Just the thought of having to do the challenge may be enough for users to quit trying and get back to work.
The main features of this extension include being able to sync it between all devices, which is a nice feature, especially in this Bring Your Own Device (BYOD) world. Active days can be set - shutting off the app on the weekends - and active hours, i.e. 8-5, which only blocks sites during business hours. The maximum time allowed on blocked sites will be applied to all blocked sites. The daily reset option reboots the daily allowed time on these restricted sites.
StayFocused also comes with a backup option, which saves the programmed settings by exporting them to a backup file in case the settings get wiped or users change devices. These can be easily imported back in - no need to re-setup devices.
Other possible settings include the Stalker option, which keeps track of the time on sites that are accessed by clicking on a link from a blocked site, i.e. etsy, MySpace, etc. Sites can be blocked for whole periods of time (i.e. 1-2 hours) with the Nuclear Option, and the time when this option takes effect can also be set, i.e.at a certain time of day, right now or when the max time allowed has been exceeded.
As mentioned, this is a Chrome extension, which means that it only works on Chrome. If users want to get around the blocker, then they can simply use other browsers. Also, it doesn’t appear to work on iPads. In the age of BYOD, this could also be a major limitation from keeping users from accessing blocked sites.
It would be nice too if individual timers could be set up for different sites. Some sites may be required for work, i.e. Facebook and Twitter for freelancers or social media specialists that work in content marketing, or the Huffington post for a research analyst. They may need to scan news feeds for their job, which may take longer than the 10-15 minutes allowed for other blocked sites. StayFocused should have an option to extend the time on these sites, but still limit it to a certain period of time to avoid users from getting sucked into reading the feeds longer than they should.
For anyone who has trouble staying on task and being productive throughout the day, the StayFocused Chrome extension works very well. It’s easy to use and set up. While it has some limitations, overall it’s a great tool to help users remain focused throughout the day.