How a Virtual Office Can Help Lawyers

by Townes Haas
8/7/2015 12:35:56 PM

Learn More About How Virtual Offices Benefit Law Firms and Attorneys

Savvy attorneys already know how helpful virtual assistants can be in their law firms, but the benefits of virtual office solutions extend far beyond administrative support. Other flexible solutions, like executive offices or meeting spaces, can also help lawyers get their jobs done—faster and more affordably. In a changing and challenging legal landscape where clients expect more for their money, these virtual office solutions can help you get an edge over the competition.

Virtual offices have low overhead costs

The biggest perk of a virtual office is typically the cost savings, which can be incredibly attractive to solo attorneys and smaller law firms. You’ll gain access to premium meeting and office space, and you only pay for what you actually need and will use. Many attorneys utilize receptionists and assistants in their virtual offices, but it’s hardly required.

What is included in a virtual office? It will vary from company to company. You won’t need to purchase standard office equipment like desks and printers, for example, as it’s typically included in your contract fee. Do you like to offer your clients coffee or tea when they arrive? Many virtual offices offer that as a standard feature, too.

Favorable rental terms with a virtual office

When you sign a lease in a traditional office building you’ll typically be signing on for an entire year or more. With virtual offices the rental terms are far less stringent, and in many cases you can pay month-to-month. However, always be sure to review the details of your contract before signing. Some companies require months of advance notice before you can cancel.

Access to office space on-the-go

If you sign a virtual office rental agreement with a larger company there’s a good chance that the organization will have offices throughout the country, and some virtual office companies even have international locations. If you have to travel for work this is an excellent benefit, but having access to different locations can even be helpful within your home region, too. Large metro areas often have several virtual office branches that can bring attorneys closer to clients, the courthouse, and colleagues.

Being able to work from multiple locations across the U.S. isn’t just for smaller firms, either. Large law firms can also benefit from this feature of virtual offices.

Virtual offices foster a professional image

Appearances are important, especially in the legal world. Clients will feel more comfortable meeting with their attorney in a professional office space or meeting room, two important parts of any virtual office space. Additionally, having a commercial address can be a massive boost for a business’s image and many virtual offices are located in premium neighborhoods with addresses to match. Displaying a well-regarded address on your business cards is superior to listing your home address, after all.

Plus, receiving those boxes of discovery documents at a commercial address is far simpler than sorting through them at home.

Connect with other attorneys in a virtual office

Working as a solo attorney, or even within a very small firm, can feel quite isolating. These feelings are often compounded in recent graduates who have decided to strike out on their own as well. Virtual offices can help lawyers foster connections with other legal professionals, and those connections can become invaluable.

It’s not just about networking within your own industry, either. There’s a lot of variety within virtual office spaces, and you’ll likely interact with professionals from a variety of industries.


Are you an attorney who uses virtual office space for business? Share your experiences in the comments below!
Related

Additional Resources to Help Grow your Small Business

White Paper

How Mail Services Help Entrepreneurs Succeed

In today's mobile economy, digital entrepreneurs often work from varying locations. While this can help save money and increase agility, it comes with one big drawback:

Read More >
White Paper

Virtual Assistants Provide a Competitive Edge

Countless small business owners rely on remote assistants or offsite receptionists to help with critical organizational duties. While some are content to offload simple tasks to self-employed, stay-at-home support people, others demand more comprehensive services...NULL

Read More >
White Paper

Virtual Assistants & Remote Assistants: A Comparison

While the traditional virtual assistant is likely to work from home, an executive-level virtual assistant is part of a greater brick-and-mortar presence. This fundamental difference opens the door for extensive training opportunities that broaden the professional's support capabilities.

Read More >
White Paper

Overview of Virtual Offices, Executive Suites and Co-Working Spaces

Work has changed. In an age of instant communication, cloud-based applications, and workplace versatility, the era of the traditional office culture has come to an end. Providers of virtual offices, executive suites and co-working spaces have effectively liberated the nation’s work culture, adding dynamic and energizing new choices...

Read More >
White Paper

Part 1 of 4: Introducing the SBA

For entrepreneurs and small business owners, navigating the tricky terrain of creating a sound business plan, forecasting for growth and developing an operative growth strategy can be a major challenge. Fortunately, American entrepreneurs and operators have access to one of the most effective resources in the worldwide market...

Read More >
White Paper

Part 2 of 4: Starting a Small Business

Navigating the complex terrain of creating a sound business plan, forecasting for growth and developing an operative growth strategy can be a challenge for entrepreneurs and small business owners. Fortunately, American entrepreneurs have access to one of the most effective resources in the world via the Small Business Administration (SBA).
... Click to read more

Read More >
White Paper

Part 3 of 4: Managing a Small Business

Congratulations! You have gotten your small business up and running. Now what? This part of our four-part series on leveraging the Small Business Administration to help you launch and manage a small business will focus on the operational aspects of running a business. Whether you need leadership strategies, day-to-day decision making skills
... Click to read more

Read More >
White Paper

Part 4 of 4: Marketing, Sales and Contracting

Understanding marketing and sales as well as the technical complexity of our Internet-driven society gives entrepreneurs a distinct advantage over the competition. This final segment of our four-part report will take a deeper dive into the logistics and philosophy of marketing and sales and their impact on your business success.
... Click to read more

Read More >
White Paper

DIY Marketing Tools

If a business isn’t marketing, its potential customers are not finding it. Small to medium size businesses often struggle with spending hundreds of thousands of dollars on marketing. New DIY marketing tools, however, have eliminated the need to spend astronomical amounts on online and traditional marketing. These tools
... Click to read more

Read More >
White Paper

Virtual Office for Legal Professionals

Law firms (large and small) and solo legal practitioners alike can use virtual office services and spaces to run their entire legal operations or as a supplement to a home office or traditional brick-and-mortar offices. Virtual office services can be particularly useful during trial preparation
... Click to read more

Read More >
White Paper

Finance & Tax Professionals

Finance and tax professionals, whether they work solo or as part of a larger firm, can use virtual office spaces and services to stay on top of their workloads, especially during the busy tax season. Professional virtual office spaces can be particularly useful when back-to-back client meetings are necessary...

Read More >
White Paper

Traveling Entrepreneur

As business people and entrepreneurs continually strive to grow their business, doing so frequently involves traveling around the country to attend networking or tradeshow events, meeting clients and prospects on their own turf, and getting some face-time with colleagues, contractors or employees who may operate in a remote location. Preparation
... Click to read more

Read More >
White Paper

Virtual Office Eguide

Have you ever wondered why some small businesses are successful and others are not and what do these successful companies do to gain an edge over their competition? Through our years of experience
... Click to read more

Read More >